Project Management Support Specialist

Responsibilities

• System Coordination: Provide dedicated project support for the launch of the industrial system
• NC Coordination: Log, track, and drive resolution for Non-Conformances (NCs) identified during equipment installation and commissioning
• Snag List Management: Own the master snag list; collaborate with engineers and contractors to ensure all defects are closed out prior to sign-off
• Technical Documentation: Manage, organize, and archive all system-specific documentation, manuals, and validation certificates
• Financial Workflows: Prepare Capital Expenditure (CapEx) requests, process invoices, and manage Goods Receipts (GRs) for equipping operational tooling
• Change Management: Raise Change Proposals (CPs) and actively manage the end-to-end processing of Change Proposals with external suppliers
• Budget Tracking: Monitor tooling expenditures against the allocated budget to prevent overruns during the critical launch phase
• PFMEA Actions Tracking: Coordinate and drive action items resulting from Process Failure Mode and Effects Analysis (PFMEA) sessions, ensuring ownership and timely closure by the engineering team
• Escalation Management: Highlight lagging quality or engineering actions that pose a risk to the launch timeline
• Dashboards & KPIs: Own the weekly and monthly progress reporting framework for the Manufacturing Engineering department
• Meeting Facilitation: Structure and document regular review meetings, capturing clear action items and maintaining accountability across cross-functional teams

Experience & Qualifications

• Experience of project coordination within a heavy industrial, automotive or aerospace manufacturing environment during a facility launch or major line equipping phase
• Direct experience handling CapEx requests, Purchase Orders, invoicing and Goods Receipts (GRs)
• Familiarity with manufacturing quality tools, specifically PFMEA tracking, Non-Conformance (NC) management and snag list resolution
• Proven experience managing Change Proposals (CPs) and timelines with third-party machinery or tooling suppliers
• Proficiency in project management software (MS Project, Smartsheet or Excel) and document control platforms
• Experience working with proprietary industrial systems such as CIPS or equivalent manufacturing execution/equipping frameworks
• Background that blends technical engineering understanding with strong financial/administrative discipline

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