Document Controller

Document Controller Role

Full-time, permanent position

Based in Luton which does allow some WFH

Need to have strong construction experience

Will be working with various EDMS systems

How you will contribute:

• Issue design and setting out Requests for Information (RFIs) to the client design team, including any additional information the geotechnical and structural engineering teams need, chase after 7 days where no response has been received, and log and file all design information returned.
• Plot CAD drawing files and convert structural and geotechnical calculation packages to finalised PDFs, ready for formal issue.
• QA check filenames against drawing titles, revisions and metadata, cross-referencing against the drawings themselves to confirm accuracy and compliance with project naming conventions prior to issue.
• Prepare Issue Sheets and issue design information to clients by email or through the relevant Common Data Environment (CDE), recording recipient details, revision status and issue purpose.
• Log and file all incoming design and tender documentation, maintaining an accurate and up to date register within the project directory structure for easy retrieval.
• Update (url removed) as design is issued and RFI responses are received, keeping the project tracker current.
• Report the outstanding RFI and design information position to the Pre-Construction Director and Design Managers regularly, so anything stuck is picked up early.
• Set up standard project folders, document registers and drawing registers for new projects, including CDE user access and distribution lists.
• Maintain revision control across all live projects, making sure superseded revisions are withdrawn or clearly marked so neither site nor the client is working from old information.
• Manage the approval process for design information issued to third parties.
• Assist with the production and issue of O&M manuals, issue the company O&M pack and feedback survey to the client at handover, and archive the completed project record.

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