Legal PA – Part-Time (Thursday & Friday)
Location: London
Working Pattern: Part-Time, 2 Days per Week (Thursday & Friday)
Salary: Competitive, dependent on experience
The Opportunity
Owen Reed is recruiting on behalf of a well-established law firm seeking an experienced and proactive Legal PA to provide high-quality support to a team of Partners and Fee Earners.
This is a part-time opportunity, working two days per week on Thursdays and Fridays, and would suit an organised, detail-oriented Legal PA who enjoys working in a busy professional environment.
The successful candidate will play an important role in ensuring the smooth day-to-day running of the team, providing comprehensive administrative, financial and client-focused support.
Key Responsibilities
PA & Administrative Support
- Provide proactive PA support to Partners and Fee Earners, anticipating requirements and managing competing priorities.
- Manage complex diaries, coordinate meetings and arrange travel, including preparing itineraries and meeting materials.
- Organise meeting rooms, hospitality and other logistical requirements.
- Liaise with document production teams regarding legal documents, presentations, pitches and tenders.
- Coordinate administrative tasks to ensure work is completed accurately and within deadlines.
- Work closely with Finance teams to assist with billing, financial reporting, matter balances and work in progress (WIP).
- Support the opening and closing of client matters, including engagement letters, matter specifications and file archiving.
- Assist with conflict checks, client due diligence and new matter inception procedures.
- Ensure accurate maintenance of client files and compliance with internal processes.
Business Development & Client Support
- Assist with organising client events, conferences and relationship meetings.
- Maintain CRM records and support the preparation of pitches, tenders and business development materials.
- Coordinate updates to Fee Earner profiles, CVs and marketing credentials.
- Support the preparation of client reports and relationship management activities.
Compliance & Team Support
- Ensure all work is carried out in accordance with the firm’s risk and compliance procedures.
- Maintain confidentiality and demonstrate a high standard of professionalism.
- Work collaboratively with colleagues across Finance, Business Development, Document Production and other support functions.
About You
We are looking for an experienced Legal PA with excellent organisational skills and a proactive approach to supporting busy legal professionals.
The ideal candidate will have:
- At least 3 years’ experience in a Legal PA, Legal Secretary or similar professional support role.
- Experience supporting Partners and Fee Earners within a law firm or comparable professional services environment.
- Strong diary management, meeting coordination and travel booking experience.
- Familiarity with legal billing, matter management and client onboarding processes.
- Excellent written and verbal communication skills.
- Strong Microsoft Office skills, including Word, Outlook, Excel and PowerPoint.
- Exceptional attention to detail and the ability to prioritise multiple responsibilities.
- A professional, approachable manner with a strong commitment to client service.
- The ability to work independently whilst contributing positively to a wider team.
Why Apply?
This is an excellent opportunity for an experienced Legal PA looking for a part-time position within a professional and collaborative law firm.
With a fixed Thursday and Friday working pattern, the role offers the opportunity to maintain and develop your legal support experience whilst working a reduced week.
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