Construction Contract Administrator – Mechanical

Overview

In this role, you support project delivery as the Construction Administrator for Stantec Buildings in Alberta. You bridge engineers, architects, and construction teams to ensure work aligns with contract documents and specs, guiding the project from award through turnover and warranty. You’ll identify risks, manage RFI and submittal processes, and supervise site activities to protect scope, schedule, and quality. This position offers hands-on collaboration within a multidisciplinary team delivering meaningful, sustainable buildings.

Pay / Benefits

• medical, dental, and vision plans
• wellness program
• 401(k) plan
• employee stock purchase program
• paid holidays
• vacation and paid sick leave

Responsibilities

• Interpret and administer construction contracts to ensure work aligns with contract documents, drawings, and specifications
• Serve as primary liaison among engineers, architects, owner, project managers, general contractors, and subconsultants during construction
• Chair construction meetings, capture minutes, identify recurring issues, and escalate critical items
• Manage RFI process: log, prioritize, respond timely, and coordinate with design disciplines
• Review contractor submittals (shop drawings, data, mockups) for conformance and maintain tracking logs
• Conduct regular site visits to observe progress, verify workmanship quality, and document deficiencies
• Monitor construction schedule, track critical path, and communicate risks and updates to the team
• Manage change processes: review changes for schedule impact and prepare change documents
• Review progress payment applications, verify quantities, and advise on payments and holdbacks
• Provide warranty support: collect warranties, coordinate corrective work, and conduct final warranty inspections
• Support turnover documentation and project closeout, including O&M manuals and training materials
• Coordinate commissioning activities, witness testing, and final inspections
• Promote collaboration and timely decision-making to support project delivery

Key requirements

• Strong knowledge of procurement and contracting principles, methods, and contracts (CCDC knowledge preferred)
• Solid understanding of construction means and methods and ability to identify constructability issues
• Experience with construction management and document control platforms (e.g., Newforma, Procore, Aconex, Autodesk Build)
• Proficiency with Microsoft Office, AutoCAD, Adobe, Bluebeam (or equivalent)
• Ability to read drawings and specifications and identify code/compliance issues
• Valid driver’s license and willingness to travel regionally for site visits
• Excellent communication, negotiation, and presentation skills
• Minimum 5 years of construction administration experience on large-scale projects with general contractors and multi-discipline teams
• Eligible for security screening per Government of Canada requirements
• Capable of cross-discipline coordination and maintaining construction administration records

• strong communication
• problem-solving
• collaboration
• CCDC contracts knowledge
• RFI/submittal management
• change management and cost control

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