Executive Assistant to Sales Director
Location: Uxbridge
Contract Type: Permanent
Our client is seeking a dynamic and highly organised Executive Assistant to support their Sales Director in a pivotal role that combines administrative excellence with the opportunity for commercial development. This position promises significant exposure to customers, commercial strategy, and the sales operation, making it ideal for a proactive individual eager to grow within a thriving environment.
Role Overview
The Executive Assistant will provide high-level organisational, administrative, and coordination support, allowing the Sales Director to concentrate on driving sales performance and leading the sales team. This hands-on position is not only about managing schedules but also about fostering relationships and ensuring seamless communication across departments.
Key Responsibilities:
1. Executive & Diary Management
- Manage the Sales Director’s diary, prioritising appointments and ensuring effective scheduling.
- Coordinate meetings, accommodating multiple attendees and time zones.
- Prepare meeting rooms, video calls, and ensure necessary information is available for effective discussions.
- Handle travel arrangements, including UK and international itineraries, with a proactive approach to last-minute changes.
2. Meetings, Communication & Coordination
- Arrange and coordinate meetings with clarity on agendas and responsibilities.
- Maintain action trackers and follow up on outstanding items to ensure accountability.
- Communicate effectively with internal departments to keep everyone aligned on priorities.
- Anticipate needs and resolve potential issues before they arise, using sound judgement.
3. Sales & Customer Support
- Prepare for customer meetings, compiling essential information and tracking relevant sales data.
- Maintain records of customer interactions and ensure all commitments are followed through.
- Support showroom meetings and sales team activities, ensuring all necessary preparations are in place.
4. Administration & Project Support
- Create professional documents, presentations, and reports using Microsoft Office Suite.
- Organise electronic files for easy access and maintain up-to-date contact lists.
- Take ownership of smaller projects, coordinating actions across departments to meet deadlines.
5. Commercial & Sales Development Opportunity
- Engage in sales reporting and forecasting, providing commercial analysis as needed.
- Conduct research on retailers, competitors, and market trends.
- Gain valuable exposure to customer meetings and strategic decision-making within the sales function.
Key Skills and Attributes:
- Previous experience in an Executive Assistant, Personal Assistant, or similar senior support role is preferred, particularly in a fast-paced or commercial environment.
- Proficient in Microsoft Office Suite (intermediate to advanced level).
- Exceptional attention to detail and the ability to handle sensitive information with discretion.
- Strong problem-solving skills, independent thinking, and the ability to prioritise effectively.
- Calm under pressure with excellent time management and diplomatic communication skills.
This is an exciting opportunity for an enthusiastic individual looking to make a significant impact while developing commercially within a leading organisation. If you are ready to take your career to the next level and support a dynamic sales environment, this role may be the perfect fit!
The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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