Project Manager

Requirements

• We’re looking for an experienced, highly driven and organised Project Manager with a proactive and problem solving mindset to join our London team.
• Exceptional project management and organisation skills: you are a highly competent multitasker who thrives when simultaneously coordinating multiple projects and conversations, all moving at different speeds, to stay one step ahead. You work best in a fast-paced environment
• Dependable and proactive: you thrive under pressure, keep a cool head in a crisis and are always looking for creative solutions to get the job done. You are driven, keep your eyes on the prize and always go the extra mile, earning you a reputation for being highly dependable
• Strong communication and relationship building: you use your excellent communication and interpersonal skills to work sensitively with a diverse range of stakeholders. You work well independently but are also a strong team player who is willing to collaborate with others and work cross functionally
• Growth mindset and continual improvement: you are always looking for a better or more efficient way of doing things. You are a fast learner and data savvy, always keeping an eye on the metrics that matter to track your progress as well as identify areas for improvement
• (Desirable) Experience in project management (or similar) role overseeing multiple work streams or projects at the same time
• (Desirable) Experience managing internal and external stakeholder relationships, including negotiating terms of engagement
• (Desirable) Familiarity with project management tooling/software e.g. Monday.com/Asana/Wrike etc
• (Desirable) Experience implementing project management methodologies (PMI, Agile, Kanban, PRINCE2, Lean)
• (Desirable) Experience in a fast-paced environment (e.g., a startup)
• (Desirable) Experience with, or an interest in, a production-style pipeline
• (Desirable) Ability to create project budgets and track costs throughout a project
• (Desirable) An interest in the contemporary visual arts or academic/professional experience within the sector
• (Desirable) Don’t meet every single requirement? Avant Arte is dedicated to building a diverse, inclusive and authentic team so we encourage you to apply anyway. You may be just the right candidate for this or other roles

What the job involves

• Working closely with our Programme Management, Account Management, Warehouse, and Make-Ready (print studio) teams, you will be responsible for managing a portfolio of multiple projects with three key goals: ensuring projects are produced to our exacting quality standards, on-time, and on-budget
• We really do encourage everyone to proactively step outside of their job description if you see something that could be improved but the core of your role will involve:
• Timeline management
• Manage a portfolio of projects at pace from inception to completion
• Coordinate with the entire cross-functional project team to meet all milestones on time
• Provide regular timeline updates and forecasts to relevant stakeholders
• Risk management
• Proactively identify, manage, and elevate project risks
• Assess the impact of risks on product quality, project timelines, and project budgets
• Communicate risks, issues, and recommended actions to relevant stakeholders
• Producer management
• Manage external and internal producers to achieve quality and cost goals
• Collaborate with producers to solve problems creatively
• Ensure producers have clear information and direction to meet project expectations (e.g., clear SLAs and quality benchmarks)
• Facilitate communication between producers and relevant stakeholders
• Budget management
• Demonstrate full accountability for project budgets to achieve profitability targets
• Gather necessary budget inputs from all stakeholders (e.g., production costs from the producer, logistics costs from the fulfilment team)
• Track project costs over time, provide regular budget updates, and identify opportunities for cost reduction
• Provide cost estimations to stakeholders across functions

#J-18808-Ljbffr…