Property Secretary / PA to the Managing Partner
- Benefits: Pension following successful completion of probation
The Opportunity An established and highly regarded law firm is looking to recruit a capable, experienced Property Secretary / PA to the Managing Partner to join its property team. The firm has a strong reputation for delivering pragmatic, commercially focused legal advice, working with a diverse client base ranging from owner-managed businesses and SMEs to larger corporate clients. Its property practice is predominantly commercial, with additional residential conveyancing work. This is an excellent opportunity for a confident legal secretary who enjoys taking ownership of their work, supporting senior fee earners and playing an integral role in the smooth running of a busy property practice.
Responsibilities
The Role You will provide high-quality secretarial and administrative support to the Managing Partner and wider property team, with a genuine degree of autonomy and responsibility for the day-to-day management of matters.
- Key responsibilities include:
- Preparing, typing and amending legal documents, including using Track Changes.
- Managing electronic and physical files, from opening through to closure.
- Liaising directly with clients and third parties, handling correspondence and drafting emails independently.
- Conducting Land Registry searches and assisting with applications and requisitions.
- Preparing and submitting SDLT returns.
- Supporting property transactions, including commercial property and residential conveyancing matters.
- Managing billing, monitoring monies received and paid, and chasing outstanding invoices.
- Preparing cost schedules and schedules of property searches and associated disbursements.
- Monitoring deadlines, maintaining accurate records and ensuring matters progress efficiently.
Qualifications
About You We are looking for a genuinely capable property legal secretary who can work independently and confidently support a busy senior fee earner.
Required Skills
- You will ideally have:
- Previous experience as a Property Legal Secretary, Legal PA or similar within a private practice law firm.
- A strong working knowledge of commercial property, with residential conveyancing experience also advantageous.
- Experience with Land Registry procedures, searches, applications, requisitions and SDLT returns.
- Confidence managing legal files, preparing documentation and communicating directly with clients.
- Experience with billing, financial administration and monitoring outstanding invoices.
- Excellent organisational skills, accuracy and the ability to manage competing priorities with minimal supervision.
- A proactive, professional approach and the confidence to take ownership of tasks.
Pay range and compensation package
- What’s on Offer?
- Your own private office, providing a dedicated workspace.
- Pension provision following successful completion of probation.
- Direct support to the Managing Partner, offering responsibility and exposure to senior-level work.
- A varied commercial property caseload, alongside some residential conveyancing.
- The opportunity to join an established firm with a strong client-focused and commercially minded approach.
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