HCB Solicitors are currently looking for an experienced Legal Assistant/Secretary to support a Solicitor in the growing Commercial Property department at our Bedford office.
Main Duties and Responsibilities
- Maintain Fee Earner’s diaries arranging meetings and appointments
- Deal with routine client correspondence and queries
- Opening and closing files
- Attend to clients both in person and on the telephone in a manner in keeping with the firm’s standard of client care
- Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system, in accordance with HCB’s and Lexcel’s requirements
- Produce client correspondence and enclosures for mailing including client bills
- Ensure the confidentiality of the client and firm’s information and documentation at all times
- Maintain client hard copy files including copying, storage and retrieval of information
- Request payments and record receipts of client monies
- Produce client correspondence via dictated notes
- Submitting SDLT forms to HMRC
- Submitting applications to register properties with Land Registry
- Assisting with drafting Contract Packs, Transfer Forms and other legal documents
- Reception Cover as and when needed / advised
The ideal candidate should have:
Previous experience working as a Legal Assistant/Secretary
Great communication skills and an ability to work well with others
Ability to work under time constraints and prioritise work load
Able to handle sensitive matters discreetly
Good organisation skills with a methodical approach
Self-motivated and proactive
Deliver excellent service to clients and colleagues
Pension – The Peoples Partnership, 3% employer and 5% employee contribution which can be increased. Auto enrolled after 3 months but can join sooner if you wish.
26 days holiday plus bank holidays.
Christmas week closure.
Holiday purchase scheme – Purchase 3 extra days per year. (Reviewed annually)
Bonus holiday scheme (up to 12 additional days leave a year, for each monthly target achieved).
Online training courses.
Cycle to work scheme.
Monthly fun events with prizes.
Medicash Scheme and EAP (enrolled after a 3 month probation period)
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