Assistant Project Manager

About The Role

This is a client based role for one of the world’s leadingtechnology firms. The Project Management Senior Coordinator will work acrossthe client’s real estate portfolio witha key focus on delivering a high standard in a fast paced environment.

About The Role

This is a client based role for one of the world’s leadingtechnology firms. The Project Management Senior Coordinator will work acrossthe client’s real estate portfolio witha key focus on delivering a high standard in a fast paced environment.

What You’ll Do

• Proactively maintain and monitor high levels ofclient data quality and accuracy within the client systems
• Managing the onboarding of cross-functionalteams across the region, coordinating individuals and aligning the teams withclient specific processes and procedures
• Process and monitor supplier purchase orders andinvoices through the client financial system
• Track and assist with financial managementincluding opex, capex, invoicing, budgets and forecast and enrolling newsuppliers
• Have a key focus on reporting, analyzing andcommunicating project activity
• Driving project governance and whereappropriate, improve efficiencies by evolving the account’s procedures,documentation and methods
• Have thorough understanding of relevantprocedures and processes
• Producing comprehensive written reports,minutes, presentations
• Assist in the creation of draft contracts andmonitor them until the version to be processed is finalized
• Liaise with regional legal teams to processcontracts until obtaining legal signature
• Keep project contract folders current andup-to-date as well as contracts dashboard
• Manage and enter project information and datainto management technology tools
• Act as a ‘go-to’ administrator for projecttracking systems and websites. Prepare project status reports for theworkgroup. Train new team members on policies, administration, and governance
• Assist management in the implementation of andmonitoring of project practices, policies, and administration deliverables
• Recognize and solve typical and atypicalproblems that can occur in own work area without supervisory approval
• Evaluate and select solutions from establishedoptions
• Impact team through the quality of the servicesor information provided
• Follow standardized procedures and practices andreceives regular but moderate supervision and guidance

What You’ll Need

• Previous Experience in a high volume and fastpaced administrative role
• Proactive and organized with strong work ethic
• A strong ability to communicate effectively withinternal and external stakeholders
• Strongwritten / presentation skills
• A strong eye for detail and the ability toproblem solve/analyze data where necessary
• Ability to multitask and work under stricttimelines with a flexible attitude
• Proactive approach with a willingness tocontinually change and adapt
• Works with others in an open, respectful andfair manner
• Experience working on a global account(desired)
• Experience working in the Real Estate /construction industry (desired)
• Good knowledge & experience of clientsoftware systems (SAP or other CRM systems) (desired)
• Experience working with a range of computeroffice softwares (Gmail, Google Drive: Docs, Sheets, Slides, Forms, and Sites,Microsoft Office, etc)
• High School Diploma or GED with 2-3 years ofjob-related experience

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