Administrative Support Assistant in Portsmouth
Location:Portsmouth Naval BaseContract Type:Fixed-TermWorking Hours:Full-time: Monday – Thursday 7:30am – 4:00pm and Friday 7:30am – 1:00pmSalary:£13.50-£14.50 per hour dependent on experience
About the Role
We are currently seeking an organised and reliable Administrative Support Assistant to join our team on a fixed-term basis. This is an excellent opportunity for an individual with strong administrative skills and attention to detail to support our busy and dynamic department.
The successful candidate will play a key role in maintaining the smooth operation of our office processes, with a focus on data management, purchase order processing, and ensuring tasks are completed efficiently and on time.
Key Responsibilities
Basic Administrative Support: Provide day-to-day administrative assistance to the team, ensuring all office operations run smoothly.
Data Entry: Accurately input data into the work control system and maintain up-to-date records, including job cards and trackers.
Work Control System Management: Input and manage data within the work control system to support efficient tracking and reporting of projects.
Purchase Orders: Create, process, and track purchase orders in a timely and accurate manner.
Adherence to Deadlines: Effectively manage tasks under pressure, ensuring all work is completed within specified timeframes.
Requirements
Experience: Previous experience in an administrative role, preferably within an industrial, operational, or similar environment.
Skills: Proficient in data entry, invoicing, timekeeping, and use of work control systems.
Attention to Detail: Strong accuracy and attention to detail in all aspects of work.
Microsoft Office: Confident in using Excel and Word.
Time Management: Ability to prioritise and manage multiple tasks effectively.
Communication: Excellent verbal and written communication skills.
Team Player: Able to work independently and collaboratively within a supportive team.
Security Clearance
The successful candidate will be required to complete a BPSS security clearance. A full three years of employment history will be required, and any gaps in employment will need to be disclosed.
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