New Job – Deputy Administration Manager – London – md

Overview

In this role you will oversee essential administrative operations to support the organisation’s daily functioning. You will manage petty cash, supplier and budget-related tasks, and coordinate IT-related activities to improve efficiency. You’ll work closely with the Director of Administration and cross-functional teams to ensure we have reliable processes and accurate records. This is a permanent, office-based role in Central London with a discretionary bonus linked to performance.

Pay / Benefits

• Discretionary bonus scheme
• Permanent contract
• Office-based in Central London
• Salary up to 50k depending on experience
• Immediate start
• Reimbursement and policy adherence

Responsibilities

• Monitor and control petty cash for invoice payments
• Process and reconcile invoices, maintain supporting documents
• Manage office supplies and stock levels
• Maintain supplier lists and monitor item prices quarterly
• Support IT-related tasks, system development and maintenance
• Coordinate with contracted office staff and other departments
• Process payments and record expenditure accurately
• Maintain filing systems and inventory/asset records
• Provide secretarial and clerical support including meetings and reception duties

Key requirements

• Fluent English (verbal and written)
• Solid proven administration experience
• Front-line/office experience
• Experience in petty cash handling
• Relevant degree, diploma, or secretarial course with substantial administrative support experience
• Computer literacy (Outlook, Word, Excel)
• Strong numeracy/calculation skills

• Effective communication
• Cross-functional collaboration
• Attention to detail
• Outlook
• Word
• Excel

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