Coordinator – Accounts Payable

Overview

In this role you support the London Accounts Payable team and allied offices to deliver accurate, timely postings and compliant financial processing. You will work with cross-office managers and partners to ensure smooth AP operations, contributing to controls, VAT, AML compliance, and timely settlements. The role emphasizes proactive service, process improvement, and collaboration to maintain high standards of client service. This is a hybrid position with flexible working arrangements and opportunities to lead AP initiatives.

Pay / Benefits

• hybrid working
• two days working from home (subject to business need)
• flexible working arrangements

Responsibilities

• Collaborate with the AP Lead and international office managers to deliver prompt AP services across supported offices
• Process invoices promptly and ensure accurate posting within SLAs and SRA Accounts Rules 2019
• Adhere to financial controls and firm policies, and report breaches promptly
• Prepare and process electronic payments in compliance with internal controls and statutory requirements
• Reconcile supplier invoices, statements, and bank items; support month-end and year-end AP processes
• Assist with supplier reconciliations, ad-hoc supplier payments, and disbursement processing
• Maintain supplier master records and verify new supplier and bank details
• Monitor invoice approval workflows and chase approvals to meet service levels
• Assist with audits and internal/external reviews including SAR AR audits
• Contribute to AP projects/initiatives and ensure high service levels across the firm
• Support with month-end/year-end reporting, accruals, and liaison with budget holders

Key requirements

• 2–4 years’ experience in legal finance/AP within a global law firm (desirable)
• Experience handling high-volume AP tasks: coding, posting, approvals, supplier management
• Knowledge of SRA Accounts Rules, VAT, and AML regulations
• Experience with Aderant Expert/Elite (preferable)
• Excellent written and verbal communication skills
• Professional demeanour; able to work under pressure and meet deadlines
• Proactive, hard-working, team-oriented, reliable and well-organised
• Ability to adapt and use own initiative

• attention to detail
• communication
• proactivity
• Accounts Payable processing
• SRA Accounts Rules
• VAT compliance

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