Project Coordinator

Weareseekinganoffice-based(non-traveling)professionaltojoinourInternationalProjectTeam.Thesuccessfulcandidatewillworkcloselywithinternalstakeholders,clients,consultants,vendors,andprojectteammemberstosupport documentcontrol,projectcoordination,andadministrativefunctionsacrossaportfolioofinternationalprojects.

Responsibilities:

• Coordinateandmanagetheflowofprojectdocumentationbetweenclients,externalconsultants,vendors,andinternaldepartments.
• Processanddistributeprojectinformationinatimelymanner,includingmeetingminutes,technicaldocuments,requestsforinformation(RFIs),submittals,reports,andreviewcomments,inaccordancewithproject-specificprocedures.
• Ensureestablisheddocumentcontrolstandardsandapprovalprocessesarefollowedthroughouttheprojectlifecycle.
• Receive,track,andmaintainprojectdocumentationusingdocumentmanagementsystems,includingmaintainingdatabases,logs,transmittals,andreportingrecords.
• Prepareandrespondtoroutinecorrespondencerelatedtoprojectdocumentationandcoordinationactivities.
• Attendvirtualprojectmeetingsasrequiredandprepareanddistributemeetingminutesandactionitems.
• Supportteammembersinlocating,organising,andmaintainingelectronicrecordsandprojectinformation.
• Maintainprojectdocumentdistributionsystemsandschedulesinaccordancewithclient,project,departmental,andsupplierrequirements,updatingprocesseswherenecessarytoensuretimelyapprovalsandcommunication.
• Monitorprojectdeadlinesandmilestones,communicatingkeydatestorelevantstakeholdersandmaintaininginternaltrackingschedules.
• Providegeneraladministrativeandcoordinationsupporttotheprojectteam.

Notravelisexpectedorrequiredforthisposition.

Requirements:

• Owncaressential.
• Knowledgeofdocumentcontrolprocessesandelectronicdocumentmanagementsystemsispreferred(experiencewithplatformssuchasAconexisadvantageous).
• Associatedegreeorequivalentqualificationrequired;twoormoreyearsofdocumentcontrolorprojectcoordinationexperiencepreferred.
• ProficiencywithMicrosoftOfficeapplicationsandtheabilitytoprepareandformatprofessionalprojectdocumentation.
• Stronginterpersonalskillswiththeabilitytobuildpositiveworkingrelationshipsacrossmultidisciplinaryteamsandlevelsofmanagement.
• Flexibleandadaptable,withtheabilitytomeetchangingprioritiesanddeadlines….

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