Personal Assistant to Managing Director

Job Description

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FT Recruitment are currently supporting our client to recruit for a Personal Assistant to join their team in Insch on a full time permanent basis.

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Our client is looking for an experienced and highly organised Personal Assistant to support their Managing Director .This vital role involves diary management, travel & accommodation booking, KPI and performance reporting and handling administrative tasks with precision and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrating proactive problem-solving and exceptional attention to detail to ensure the smooth functioning of executive activities.

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Key Responsibilities:

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• Manage the Managing Director’s calendar, scheduling meetings, appointments, and travel arrangements efficiently

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• Organise and prioritise meetings to ensure the Managing Director's time is used effectively

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• Coordinate travel, accommodation, events and external engagements where required

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• Organise leadership, departmental and other key business meetings

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• Prepare agendas, reports and supporting information ahead of meetings

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• Attend meetings where required, take minutes and maintain clear action logs

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• Assist with work across each department relating to Managing Director duties, priorities and required outcomes

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• Support departments with specific projects, initiatives or improvement activities led by the Managing Director

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• Run and maintain departmental and company KPI reporting and track performance against agreed targets and objectives

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• Support the Managing Director with special projects and business improvement initiatives

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• Coordinate company meetings, management events, client meetings and other business events

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• Support the organisation of exhibitions, conferences and corporate events where required

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Skills and Experience required:

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• Previous experience as a Personal Assistant, Executive Assistant or Senior Administrative professional is essential for this role

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• Strong organisational skills with the ability to prioritize multiple tasks effectively

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• Proficiency in Microsoft Office packages such as Word, Excel and Outlook

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• Excellent typing speed and accuracy for efficient data entry and document preparation

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• Confident communicating with employees at all levels of the business

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• Comfortable following up actions and holding people accountable for agreed deadlines

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• Confident working with data, KPIs and management information

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• Able to handle confidential and sensitive information appropriately

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• Professional, approachable and comfortable dealing with customers, suppliers and external stakeholders

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• Able to work independently and use your own initiative

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