Legal Secretary at Conservatorium Hotel

Legal Secretary

Location: London, ENG, GB

Contract: Full time, Permanent

About the job

Based within the Legal Department in London, the Legal Secretary is responsible for providing comprehensive secretarial, administrative and legal support to the Legal Department, with a particular focus on EMEA-based colleagues. The role supports legal documentation, contract execution, records management and day-to-day departmental operations. This position is a legal administration and support role and is not designed as a legal training programme or pathway to qualification as a solicitor or lawyer. The Legal Secretary reports to the Group Counsel.

Responsibilities

• Provide secretarial and administrative support to the Legal Department, including travel arrangements, expenses and invoice processing.
• Assist with the preparation, formatting, execution and filing of legal documents, contracts, resolutions and correspondence.
• Coordinate document execution processes through DocuSign and maintain accurate execution records and completion logs.
• Maintain organised legal records, documentation and filing systems, ensuring information is stored accurately and readily accessible.
• Manage legal records and documentation across internal systems including SharePoint, Diligent and DocuSign.
• Monitor shared legal inboxes and support general departmental administration and information requests.
• Support the Legal Department with document tracking, reporting and administrative projects as required.

Requirements & Skills

• Previous experience in a legal secretarial or legal administrative support role.
• Strong organisational skills, attention to detail and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills in English, with the ability to handle confidential information professionally and discreetly.
• Proficiency in Microsoft Office applications, particularly Word, Outlook and Excel.
• Experience with legal document execution processes, records management and administration.
• Experience supporting an in-house legal team and working with document management systems, DocuSign and Diligent is advantageous.
• An interest in legal administration and operational support within an in-house corporate environment.

Benefits

• As a member of the #MOfamily, you can stay with us wherever you go in the world.
• MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Health & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
• Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.
• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.

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