EA Coordinator – Property & Executive Family Office
Permanent & Temporary Ongoing Opportunities Available
Location: London
Start Date: Immediate start available for the temporary role
The Property Portfolio team provides day-to-day oversight of a large privately owned international residential property portfolio, working closely with Estate, Household, Executive Assistant and Finance teams within the family office.
Due to continued growth, we are recruiting for both a Permanent EA Coordinator and an Immediate Start Temporary Ongoing EA Coordinator to support the Property Director and help ensure the smooth operation and exceptional standards of the residential property portfolio.
Key Responsibilities
Residential Portfolio Oversight
- Support the Property Director with the day-to-day management of the residential property portfolio.
- Prepare properties for family members and guests, often at short notice, coordinating with household staff, the Executive Office and external contractors to deliver a seamless experience.
Administrative Support
- Process orders, check deliveries and manage refunds where required.
- Coordinate and schedule reactive and planned maintenance appointments.
- Follow up on outstanding issues to ensure prompt resolution.
- Check and sign off completed works.
- Process payments and maintain accurate financial and property records.
- Maintain organised filing systems and ensure records remain up to date.
- Oversee utilities accounts and liaise with suppliers to secure competitive rates and cost efficiencies.
Project Coordination & Reporting
- Prepare reports using established formats.
- Assist with budgeting and tracking property-related expenditure.
- Research, vet and manage suppliers and contractors to ensure work is delivered on time, within budget and to the highest standards.
- Support ad hoc projects as required.
Reporting & Process Improvement
- Work closely with the Property Director to prepare regular updates and reports for the Principal.
- Contribute to improving operational procedures and efficiencies.
- Effectively manage your workload and participate in regular performance reviews.
Candidate Profile
The successful candidate will demonstrate:
- Previous administrative, executive support or coordination experience.
- Experience within the property sector or a family office/high-net-worth environment is desirable but not essential.
- A professional, personable and credible manner with excellent presentation.
- Strong academic background.
- Excellent organisational and time-management skills with exceptional attention to detail.
- The ability to manage multiple tasks and projects simultaneously in a fast-paced environment.
- Clear and confident communication skills with the ability to build strong working relationships.
- A proactive approach, sound judgement and complete discretion when handling confidential matters.
Opportunities Available
Permanent Role
- Excellent opportunity to join a prestigious family office with long-term career development and progression.
Temporary Ongoing Role
- Immediate start available.
- Ongoing assignment with the opportunity to gain experience in a high-performing family office environment.
Whether you are looking for a long-term career move or are immediately available for a temporary assignment, we’d love to hear from you.
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