Main area Medical Secretary Grade Band 3 Contract 6 months (Fixed Term or Secondment for 6 months dependant on start date but no further than 31/03/26) Hours Part time – 25 hours per week (Hours can be flexible between Monday to Friday 9am-5pm) Job ref 201-26-630-A
Site Chy Govenek Town Threemilestone Salary £25,760 – £27,476 Pro Rata Salary period Yearly Closing 31/08/2026 23:59
Thank you for your interest in joining us at Cornwall Partnership NHS Foundation Trust.
We pride ourselves in striving to be an employer of choice.
Strategic Themes
Great Care
- Care based on what matters to people.
- Care provided at home or close to home.
- Improvement through learning, research and innovation.
- Prevention and alternatives to hospital.
Great Organisation
- Buildings that support health and wellbeing.
- Technology enabled care.
- Care teams are supported by responsive corporate services.
- Safe, efficient, effective and productive.
Great People
- A place people love to work and feel valued.
- Living our values with staff (all voices count).
- Attract, grow and develop talent.
- Leaders with compassion, who continuously learn and listen.
Great Partner
- Encourage and enable effective partnerships.
- Joined-up community services.
- Work with others to maximise workforce opportunities.
- Reduce our impact on the environment.
At the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. In addition, although the role advertised may have a ‘home’ office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you.
Job overview
This is an opportunity for a fixed term contract or secondment for 25 hours a week for 6 months.
To provide an efficient and effective Medical Secretary service to a specific Consultant Psychiatrist and their medical team.
The post holder is required to manage their day to day workload and use their initiative without supervision which will require informed judgement, excellent organisational and communication skills and the ability to multi-task and prioritise competing demands.
To ensure effective lines of communication between team members, patients, and others, whilst maintaining confidentiality at all times.
Please note :If you are an internal candidate and wanting to apply for this position as a secondment opportunity. Before applying, please ensure you have discussed the post with your current line manager and obtained their agreement to support your release for the duration of the secondment.
Main duties of the job
- T o provide a high-quality secretarial service to the Consultant, Associate Specialist Doctor, and medical team.
- Arrangement of specific meetings, ward rounds, clinics, etc., co-ordinating and producing correspondence within Trust key target times, and dealing with relevant case notes.
- Co-ordinate and organise actions arising from correspondence/MDT meetings and ensure prompt and efficient response, as required, by the Consultant and Medical Team. Co-ordination with other professionals, outside agencies, legal staff, Trust staff etc.
- Attend meetings, as necessary, take and transcribe minutes, follow actions notes and disseminate information as required, which may include MDTs, Professionals and Best Interest Meetings i.e., meeting with patients/relatives, which may involve the recording or distressing situations/information.
- Maintain a comprehensive filing system including management of an effective bring forward system, initiating appropriate action to ensure the accurate processing, storage, and future retrieval of all documentation.
- Be a main point of contact for the speciality, having full knowledge of speciality processes, or know where to resource help or to find answers.
- Provide effective communication between Clinicians, General Practitioners, multi-disciplinary teams, patients, managers, and all necessary internal & external contacts to achieve an excellent and smooth patient pathway.
Working for our organisation
We’re an NHS community and mental health provider Trust based in Cornwall and the Isles of Scilly. We deliver community and hospital-based care to improve people’s physical and mental health. We also provide specialist support to people with dementia or a learning disability.
We are a people organisation and people matter to us. As part of the team, you’ll help support the health and wellbeing of the people who live and visit this beautiful part of the UK.
Over 5,000 people make up the Trust. This includes doctors, nurses, therapists, plus admin and support staff.
We work in people’s homes, in community clinics and bases. Some staff work from one of our 10 community hospitals. Our aspiration is to have great people, provide great care, be a great place to work and a great partner.
Approximately 568,000 people live here. A third of people who live in Cornwall are supported by acute hospital services in Devon. As a result, we also work closely with our partners in Devon. In the summer, and during other holidays lots of people choose to visit the area. This increase the numbers of people who use out services.
Detailed job description and main responsibilities
To view a detailed job description and person specification including the main responsibilities of this role please see ‘supporting documents’.
Person specification
Education/Qualification and relevant experience
- GCSE Maths and English / Key Skills equivalent
- NVQ 3 Business Administration or equivalent knowledge or experience
- RSA/OCR III Word-Processing or equivalent qualification or experience
- RSA/OCR II Audio-Typing or equivalent qualification or experience
- Medical Secretary Diploma or equivalent knowledge or experience
- Previous experience working as a secretary in the NHS
Skill and aptitude
- Ability to liaise with the public and professionals
- Excellent communication and interpersonal skills
- Ability to meet deadlines and work under pressure whilst remaining calm
- Ability to manage own workload and work independently
At Cornwall Partnership NHS Foundation Trust we are proud to prioritise the development of our people. To support this, the following opportunities are available:
- Career conversations and individual development plans for succession planning and talent management
- Protected CPD time for registered staff
- Access to a dedicated central development fund supporting CPD for all staff
- Leadership and Management development programmes
- Coaching and mentoring opportunities
- A full clinical induction programme for operational skills
- Access to a care certificate programme for our band 1-4 clinical staff
- A bespoke and robust preceptorship programme to support newly qualified staff
Being part of a successful NHS Foundation Trust brings a portfolio of rewards and benefits for our staff. These include:
- Suite of health and wellbeing initiatives to support our colleagues physical and mental health
- Free access to individual HARP portfolios to support revalidation for nursing staff
- Free DBS checks where required
- Discounts available from retailers, UK hotels and main attractions
- Salary sacrifice car scheme
- Cycle to work scheme
- The Trust reimburses all application costs for staff eligible to apply for EU settlement status.
The Trust reserves the right to close this advert once a sufficient number of applications have been submitted. It is encouraged that you complete the application at your earliest convenience to avoid disappointment.
If you are successful at the shortlisting stage of the recruitment process you will be contacted via TRAC.jobs email regarding interview details.
Cornwall Partnership NHS Foundation Trust welcomes and values individuals with lived experience of mental or physical ill health joining our workforce. We aspire to have a culture that develops, promotes and supports lived experience roles – throughout the organisation.
If you are successful, you agree to Occupational Health accessing your health records from your current or previous employer to check the status of your inoculations and screening tests. Appointments are subject to full three year satisfactory references therefore please ensure you include correct contact details for your nominated referees including email addresses.
Any general recruitment queries, please contact our recruitment team on 01208 834644
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
The Health Jobs UK website has jobs from numerous employers, within health and care across Cornwall and the Isles of Scilly.
Royal Cornwall Hospitals NHS Trust provides acute medical, surgical and specialist services to a population of around 500,000 which can increase significantly during the busy holiday periods.
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