Mandarin Speaking Office Administrator

London, United Kingdom | Posted on 21/09/2026

• Support the daily running of theoffice, ensuring a smooth and well-organised working environment
• Manage office facilities, includingequipment maintenance, repairs, and supplier coordination
• Coordinate meetings, includingscheduling, meeting arrangements, and preparation of materials
• Take meeting minutes and trackfollow-up actions where required
• Assist with preparation of reports,presentations, and internal documentation
• Provide bilingual (English/Chinese)administrative and written support, including translation and draftingcommunications
• Handle invoices, expense claims, andgeneral administrative processes
• Support company events, teamactivities, and internal engagement initiatives
• Proactively identify areas forimprovement and help enhance operational efficiency
• Provide support to senior stakeholders,including coordination, follow-ups, and administrative assistance
• Support company culture initiatives andemployee engagement activities, including assisting in the organisation ofcultural events and team-building programmes
• Provide general administrative andcoordination support across the team and wider organisation as needed

Requirements

• Experience in administrative, coordination, or similar roles
• Strong organisational skills with the ability to manage multiple tasks and shifting priorities
• High level of attention to detail with a strong focus on accuracy
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Fluency in Chinese, with strong written communication skills

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