Document Controller

Overview

In this role you ensure the project document control is accurate, secure, and efficient from inception to handover. You will manage design information in the EDMS, maintain strict access controls, and coordinate distribution of technical drawings. Your work supports site teams, external consultants, and clients to keep documentation compliant and up to date. You help maintain high standards and enable smooth project delivery in a collaborative, quality‑driven environment.

Pay / Benefits

• 25 days annual leave
• Private Medical Insurance
• online discount platform
• Berkeley Foundation volunteer day
• Private pension plan
• Group life assurance

Responsibilities

• Manage and track design information within the project EDMS
• Review and update roles, permissions, and security access for internal and external users
• Coordinate and distribute technical drawings, track document status, and follow up on outstanding tasks
• Escalate unresolved document issues to senior managers
• Ensure quality control of published documentation, checking revisions, references, and titles
• Address EDMS queries from stakeholders and provide regular status reports on document progress, delays, and RFIs
• Act as the Viewpoint subject expert, training colleagues and enforcing clear protocols
• Manage Viewpoint information requests and maintain key trackers (DCNs, consultant appointments, insurance, and handovers)
• Oversee document control processes, including uploading, distributing, and maintaining accurate records
• Support site teams and stakeholders with EDMS onboarding and registration
• Generate Field View reports, provide QA sheets, and support Field View administration
• Produce reports on query and RFI response times using EDMS tools and Excel
• Work collaboratively with external consultants to ensure compliance with standards
• Manage O&M documentation, liaising with clients and O&M providers for handover coordination
• Oversee stakeholder folders on EDMS for clients, legal teams, and housing associations
• Track and coordinate NCRs with trade contractors to ensure resolution
• Assist with SharePoint management for internal stakeholders

Key requirements

• Experience in a main contractor environment is desirable
• Advanced proficiency with Viewpoint document control system is desirable (currently using Asite but moving to Viewpoint)
• Intermediate to advanced skills in Microsoft products
• Based at Taplow with travel to regional sites

• collaborative mindset
• strong attention to detail
• excellent communication and stakeholder management
• Viewpoint (experience or knowledge)
• EDMS (electronic document management system)
• SharePoint

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