Business Administration Manager (m/w/d)

Overview

As Business Administration Manager, you will coordinate administrative operations and ensure policy compliance across the organisation. You will lead the administration team and partner with IT, HR and Finance to streamline systems and processes. You are responsible for budget oversight, procurement, and vendor relationships, while supporting senior management with executive assistance and reporting. The role focuses on identifying inefficiencies and driving improvements to scale operations. You will work in a collaborative, cross-functional environment within a mission-driven company dedicated to sustainable progress and scientific excellence.

Pay / Benefits

• 30 days annual leave plus bank holidays
• pension scheme with 16% company contribution
• Life Assurance at three times annual salary
• Income Protection Plan providing 75% of salary for long-term illness
• Private Health Care Plan
• Profit Related Bonus Scheme

Responsibilities

• Lead and develop the administration team, setting objectives and monitoring performance
• Execute administrative systems, policies, and procedures in collaboration with IT, HR, Finance
• Manage office budgets, procurement, and vendor relationships
• Coordinate internal communication and provide executive support to senior management
• Oversee reporting and documentation across departments
• Identify operational inefficiencies and implement process improvements
• Train and mentor staff in administrative best practices

Key requirements

• Academic degree in business administration or similar area
• Solid experience in administration or office management
• Proficiency in MS Office
• Power BI knowledge is an advantage
• Strong knowledge in budget management and resource allocation
• Demonstrated leadership and stakeholder influence
• Skilled in conflict resolution and collaboration
• Strategic mindset with strong business ethics
• Trusted with highly confidential information
• Data-driven with strong analytical capabilities
• Effective relationship builder across diverse stakeholder groups

• leadership
• conflict resolution
• collaboration
• MS Office
• Power BI
• budget management

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