Job Description
Personal Assistant – 6-Month Fixed-Term Contract
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We are currently recruiting for an experienced Personal Assistant to join an established Executive PA Support team within the insurance and financial services sector.
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This is an excellent opportunity for a proactive and highly organised PA to provide senior-level administrative and secretarial support in a fast-paced environment. This is supporting within the Chief Risk Officer's direct reports and their associated teams so experience supporting CRO would be beneficial.
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The Role
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You will provide high-quality support to senior stakeholders and their wider teams, ensuring the smooth and efficient running of day-to-day activities.
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Key responsibilities will include:
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- Managing complex diaries and coordinating multiple meetings
- Arranging extensive domestic and international travel, including flights, hotels and detailed itineraries
- Coordinating committee papers and ensuring deadlines are met
- Preparing meeting documentation and ensuring information is distributed to relevant stakeholders
- Managing internal and external calls and enquiries
- Processing and recording expenses accurately and promptly
- Maintaining holiday, sickness and absence records
- Organising meetings, venues, catering and other logistical requirements
- Providing cover for other PAs and EAs across the wider team
- Handling sensitive and confidential information with professionalism and discretion
- Proactively identifying issues and using initiative to implement effective solutions
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You will be confident working in a busy, professional environment and supporting senior stakeholders.
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You will ideally have:
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- Previous experience working as a Personal Assistant or Executive Assistant
- Experience within insurance, financial services or a similar professional services environment
- Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
- Experience managing multiple diaries and competing priorities
- Excellent written and verbal communication skills
- Exceptional organisational skills and attention to detail
- A proactive, can-do approach with strong problem-solving skills
- The ability to manage confidential and sensitive information appropriately
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If you are an experienced PA looking for a new opportunity on a 6-month fixed-term contract, we would love to hear from you. PLEASE only applying if you have the relevant experience.
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