We are seeking a highly organised and digitally confident Business Support Officer to join the Corporate Services Directorate at NHS Dumfries & Galloway.
Reporting to the Business Administration Manager, you will play a vital role in supporting Corporate Services and Public Health Directorates by providing high quality administrative, secretarial, and business support. You will work collaboratively across a range of teams and functions, helping to ensure the smooth and effective operation of services that support health and wellbeing across Dumfries and Galloway.
This role also requires flexibility to provide cross cover during periods of absence, including undertaking aspects of the Senior Business Support Officer role when required.
Preferred Hours Are
- Monday 9-5pm
- Thursday 9-5pm
- Friday 9-5pm
- Remaining hours could be worked flexibly
What You’ll Do
You will provide comprehensive administrative and coordination support, including:
- Organising and supporting meetings, working groups, and workshops, including minute taking and action tracking
- Managing records, filing systems, version control, and document archiving
- Drafting and formatting correspondence, reports, and presentations
- Managing inboxes (including acting as a proxy) and acting as a professional point of contact for internal and external stakeholders
- Supporting performance management, risk management, and audit processes
- Maintaining digital workspaces including Microsoft Teams, SharePoint, and shared drives
- Inputting, maintaining, and extracting data from business systems and databases
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