Operations & Executive Assistant

About the job Operations & Executive Assistant

Operations & Executive Assistant

Our client is an established property business based in North West London and is seeking a proactive Operations & Executive Assistant to support one of the business owners.

This is a varied role that combines executive support with operational coordination. The successful candidate will become a key member of the business, helping to improve efficiency, coordinate projects and ensure day-to-day operations run smoothly. The role would suit someone who enjoys taking ownership, solving problems and working in a fast-paced environment.

Key Responsibilities

• Manage the Director’s diary, meetings and appointments.




• Coordinate travel arrangements and itineraries.




• Act as a gatekeeper, prioritising emails, calls and correspondence.




• Monitor operational projects and ensure deadlines are met.




• Follow up with internal staff and external suppliers on outstanding actions.




• Prepare reports, presentations and business documents.




• Assist with operational planning and implementation of new processes.




• Organise meetings and record actions where required.




• Coordinate suppliers, contractors and service providers.




• Assist with office management and general business administration.




• Support with invoice approvals and operational paperwork.




• Handle confidential information with discretion.




• Identify opportunities to improve efficiency across the business.




• Undertake ad hoc projects and administrative tasks as required.

About You

• Previous experience as an Executive Assistant, Personal Assistant or Operations Assistant.




• Exceptionally organised with outstanding attention to detail.




• Able to manage multiple priorities simultaneously.




• Strong communication and relationship-building skills.




• Confident working with senior stakeholders.




• Proactive with a natural ability to solve problems.




• Able to work independently and use initiative.




• Experience within property is beneficial but not essential.

Location:North West London (Office Based)

Hours:Monday to Friday, standard office hours

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