Office Coordinator & VP Administrative Assistant

We have an exciting opportunity at Michael Kors for an Office Coordinator & VP Administrative Assistant in our London office.

What You’ll Do

Key responsibilities include but are not limited to:

As Office Coordinator & VP / Administrative Assistant you will provide operational, administrative, and executive support to ensure the smooth day-to-day functioning of the office and effective support to senior leadership.

Office Coordination & Workplace Support

• Support daily office operations and workplace services.
• Coordinate routine office activities to ensure continuity of services and a professional working environment.
• Manage meeting room bookings and day-to-day space scheduling in line with defined guidelines.
• Support postal and courier routines, ensuring accuracy and timely execution.
• Assist with internal office moves and workspace changes following approved plans and instructions under Workplace Manager supervision
• Act as a point of execution for workplace initiatives defined by Workplace Experience leadership.
• Liaise with internal teams, visitors, and external partners for operational and administrative matters.
• Ensure clear communication flow and timely follow-ups across functions.
• Ensure office readiness and operational support for leadership activities.
• Act as operational point of contact for workplace related vendors for day-to-day matters, service follow-up and issue tracking.
• Log, monitor, and follow up on office repairs, maintenance, and cleaning requests using established processes.
• Support weekly maintenance and cleaning audits, reporting outcomes and issues to the Workplace Experience Manager.
• Identify and elevate facilities issues based on urgency
• Ensure vendors operate within agreed scopes, SLAs, and instructions provided by management.
• Support petty cash management, invoice processing, and administrative documentation.
• Assist with invoice tracking and approval workflows
• Ensure documentation accuracy and compliance with internal procedures.
• Handle confidential information with professionalism and discretion.

Health, Safety & Compliance (Operational Support)

• Under H&S guidance maintain updated records for key holders, safety documentation, and office compliance materials.
• Coordinate Safety Walks and onboarding support for new starters.
• Ensure First Aid and Fire Marshal information is visible and current.
• Report compliance issues and gaps to the Workplace Experience Manager.

Ways of Working & Continuous Support

• Support continuous improvement initiatives led by the Workplace Experience Manager.
• Execute defined processes, tools, and ways of working consistently.
• Provide operational feedback and flag improvement opportunities when identified.
• Support ad-hoc activities and projects as assigned.
• Provide structured administrative and coordination support to senior leadership.
• Manage calendars, meetings, and agendas following leadership priorities.
• Act as a coordination bridge between senior leadership and internal teams for operational matters.
• Support executive needs related to office operations and logistics, escalating when decisions are required.
• Support snr leadership correspondence and documentation where required.
• Coordinate executive travel arrangements following company policies and approved guidelines.
• Prepare and submit senior leadership travel expenses.
• Support planning and logistics for executive visits, meetings, and internal events.

You’ll Need to Have:

• Strong collaboration mindset, with the ability to work effectively across teams and functions
• Clear and professional communication skills, both written and verbal
• Proactive and solution-oriented approach, with the ability to drive tasks to completion
• Attention to detail with a strong service-oriented attitude
• Ability to prioritize and manage multiple requests in a fast-paced environment
• Flexibility and adaptability to changing priorities and business needs
• Ownership and accountability in daily activities and follow-ups
• Positive attitude and willingness to support team and leadership needs

A purpose-driven workplace where you can grow your career, enjoy flexible benefits, and be part of a culture built on inclusion, impact, and recognition.

• Career Growth Clear paths for progression, leadership opportunities, and mentorship programs to help you thrive.
• Work-Life Balance & Flexibility Support for your well-being with flexible work options and generous time-off policies.
• Culture & Belonging Be part of a culture that champions fairness, fosters belonging, and provides opportunities for everyone to grow and reach their full potential.
• Exclusive Employee Perks Enjoy discounts on premium products and luxury brands.
• Impact & Social Responsibility Contribute to global and local causes through volunteer days, sustainability programs, and charitable giving.

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