Japanese speaking  Job – Team Administrator – London

Overview

As a Japanese-speaking Team Administrator in Central London, you will manage administrative operations and support daily business activities within an international environment. You will coordinate stakeholders, handle travel logistics, prepare reports and documents, and provide executive support as needed. The role integrates AI-enabled productivity tools to streamline processes and ensuring accurate records and approvals. This position offers a hands-on, cross-functional experience in a global team.

Responsibilities

• Manage administrative operations including expense tracking, budget monitoring and documentation
• Coordinate with internal and external stakeholders to support daily business activities
• Prepare reports, presentations, meeting summaries and business documents using AI tools
• Handle internal approval processes, records, and information management
• Arrange domestic and international business travel, visitor logistics, and provide executive support
• Organize meetings, events and conferences including venue, catering and accommodation
• Process invoices, purchase orders and expense claims through internal systems
• Provide diary management and general executive support when required

Key requirements

• Fluent written and spoken English and Japanese (JLPT N1 or above)
• Proven experience in administration, executive support, or office coordination
• Strong diary management, scheduling and stakeholder coordination skills
• Excellent organizational, multitasking and time management abilities
• Proficient in Microsoft Office applications (Word, Excel, Outlook, Teams, PowerPoint)
• Experience using AI tools such as Copilot or ChatGPT
• Ability to work independently and adapt to changing priorities
• Experience arranging business travel and corporate events (preferred)
• Experience in international business environment (preferred)
• Knowledge of SAP or similar ERP systems (preferred)

• Strong communication
• Organizational excellence
• Adaptability
• Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)
• AI tools (Copilot, ChatGPT)
• SAP or ERP systems (preferred)

…