Woodlands Hotel Leeds is a boutique hotel set in a picturesque country location just three miles from Leeds city centre. The property is known for its elegant grounds and stylish interiors that create a distinctive setting for weddings and civil ceremonies. The hotel offers tailored wedding packages and dedicated event spaces designed to accommodate a range of wedding styles and sizes. Woodlands prides itself on attentive service and careful coordination to deliver memorable wedding receptions and guest experiences.
The Wedding Coordinator is a full-time 40 hour on-site role based at Woodlands Hotel Leeds. This role is responsible for managing weddings and civil ceremonies from initial enquiry through to the event day, including conducting showrounds, discussing packages, and preparing detailed event plans.
Day-to-day tasks include liaising with couples, confirming requirements, coordinating with hotel departments and external suppliers, and ensuring timelines, room setups, and catering arrangements are accurately delivered. The Wedding Coordinator will oversee events on the day, support guests and the wedding party, troubleshoot issues, and ensure each wedding runs smoothly according to agreed standards. The role also involves maintaining accurate records, responding promptly to inquiries, and contributing to sales and marketing activities related to wedding bookings.
Qualifications
- Strong Wedding Planning and Event Planning skills, with experience coordinating multiple events or functions.
- Proficient Event Management capabilities, including scheduling, logistics coordination, and on-the-day oversight.
- Excellent Customer Service and Communication skills, with the ability to build rapport and manage expectations professionally.
- Previous experience in hospitality, events, or wedding venues is highly beneficial.
- Ability to work flexibly, including evenings and weekends, in line with event schedules.
- Solid organizational skills, attention to detail, and the ability to manage deadlines under pressure.
- Comfortable using booking systems, email, and office software to manage event information and correspondence.
- Relevant qualifications in events, hospitality, or a related field are an advantage but not essential.
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