Wed, 30 Sep 2026″>published – Wed, 30 Sep 2026
Job Summary
We’re looking for an experienced Administrator to support CAS with diary management, invoicing, team coordination and recruitment support. you’ll help develop effective systems, keep records organised and ensure smooth day-to-day operations. Flexible working pattern.
Job Description
We are looking for an experienced Administrator to support the smooth day-to-day running of CAS. This is a hands-on role for someone who enjoys developing effective systems and ensuring that administrative processes are accurate, consistent and well managed.
The role covers a range of responsibilities, such as diary management, invoicing, and general administrative tasks. Priorities will be agreed with CAS leadership and may vary from week to week. The working pattern can be arranged flexibly, potentially across two half-days or shorter periods spread throughout the working week.
CAS is a diverse-led organisation, committed to fostering an environment where equity, diversity and inclusion are at the heart of our decision-making and in the work we take on and produce. CAS is a fair, inclusive and welcoming workplace where we want everyone to feel a sense of belonging. Our work is rooted in social justice, anti-racism and decolonisation. As such, we centre and lead with diverse expertise, experiences and perspectives. This is an active process of decolonising and strengthening research, insight and impact that has not historically recognised our unique contributions.
We particularly welcome applications from Global Majority candidates and from people with lived experience of social inequity, as well as others who are under-represented in the arts, culture and heritage sector, including disabled people and LGBTQI+ applicants. We are committed to making our recruitment process as inclusive and accessible as possible and will consider reasonable adjustments throughout.
The role is part time one day per week (or two half days per week) for three months. It will pay £125 per day (a 7 hour day excluding breaks). After 3 months there is the opportunity for this to be extended.
Job Requirements
The post-holder will be a committed career Administrator who takes pride in creating effective systems and supporting others to work efficiently. You will be highly organised, proactive and dependable, with experience of diary management, invoicing and maintaining accurate administrative records. You will be able to handle confidential information with care and sensitivity, work independently and as part of a small team, and bring a genuine understanding and passion for equity, diversity and inclusion.
You will have regular availability during the working week, ideally across two half-days or several shorter periods, to respond to administrative needs and attend meetings as required.
Initially, you would work with CAS on a sole trader basis, hold a Unique Taxpayer Reference (UTR), and be responsible for managing your own tax and National Insurance contributions. You must also have the right to work in the UK as a self-employed sole trader under UK law.
Job Responsibilities
- 1) Diary management and executive supportManage the CEO’s diary, scheduling meetings and protecting time for priority work.Coordinate appointments and respond proactively to changes, clashes and competing demands.
- 2) Administrative systems and processesSet up, maintain and improve administrative systems that help CAS work efficiently.Organise digital files, shared folders, documents and records so information is easy to locate.
- 3) Invoicing and financial administrationPrepare, issue and track invoices accurately and on time.Maintain clear records of payments, outstanding invoices and relevant financial documentation.
- 4) Team coordination and general administrationCommunicate clearly with colleagues in a professional and responsive manner.Coordinating all team socials and commsHandle confidential and sensitive information with care and discretion.Recruitment support
Please provide details for two professional references, including their name, address, role and contact details (email address and number).
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