Accounts Payable Supervisor

Overview

In this role you oversee the Accounts Payable (AP) function, guiding a hands-on team to ensure accurate, timely invoice processing, payments and expense handling. You will provide technical support, coaching and performance development while collaborating with Finance, Procurement and other departments to improve processes and controls. You’ll resolve complex queries, maintain supplier relationships and drive efficiency through ERP and AP system usage. This is a leadership position in a busy finance function with a focus on accuracy, compliance and continuous improvement.

Responsibilities

• Oversee daily AP team activities including invoice processing, payment runs and expense reports
• Allocate workloads and assign responsibilities based on priorities
• Review work for accuracy, completeness and compliance with procedures
• Provide technical guidance, coaching and training on accounting procedures and controls
• Support performance management and annual reviews for team members
• Monitor productivity, accuracy, attendance and performance, escalating issues as needed
• Approve appropriate invoices and payments within delegated authority
• Investigate discrepancies and escalate unresolved issues to Head of Accounts Services
• Build and maintain relationships with suppliers and resolve complex queries and payment issues
• Ensure supplier records (banking and tax information) are accurate and maintained
• Support internal controls to reduce errors and fraud
• Collaborate with Finance, Procurement and others to improve processes
• Assist with internal and external audits as required
• Identify opportunities to improve AP processes and increase efficiency
• Support effective use of ERP and AP systems and automation tools
• Prepare AP reports (aged creditors, payment info, team metrics)
• Stay updated on accounting procedures, regulations and AP best practices

Key requirements

• Strong AP experience with supervisory or coaching responsibilities
• Qualification in Business Administration, Accounting, Finance or related discipline
• Solid knowledge of accounting principles and AP processes
• Experience with accounting software and ERP systems
• Excellent Microsoft Excel and MS Office skills
• Strong organizational and time-management abilities
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Strong problem-solving and analytical skills
• Excellent verbal and written communication skills
• Collaborative approach with cross-functional stakeholders
• Ability to work independently with good judgment on escalation
• Interest in process improvement and leveraging technology to improve AP efficiency

• attention to detail
• communication
• collaboration
• ERP systems
• accounting software
• Microsoft Excel

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