Are you a detail-oriented professional with a passion for construction and information management? Stepnell is seeking a dedicated Document Controller to join our teams in Rugby, Bristol and Southampton. You will play a critical role in ensuring the flow of design-related information is managed consistently across all our projects using our preferred document management system (DMS).
The Role
Reporting to the Design Manager, you will be responsible for rigorously maintaining the control and traceability of all project documentation from inception through to completion. You will act as a champion for our DMS, ensuring that complete, accurate, and buildable design information is delivered in a timely manner for construction and procurement processes.
Key Responsibilities
- Office & Administration: Provide administrative support to the design management function, including chasing information, producing reports, and managing the general distribution of project information.
- Systems Management: Set up project folders, facilitate communication processes, and always ensure the use of standardised forms and templates.
- Information Control: Review supplier document compliance with project standards regarding numbering and quality; manage photocopying and scanning activities.
- Work Winning: Support the pre-construction team during the bid process and ensure the distribution of controlled copies of the latest approved drawings.
- Construction Support: Liaise with project teams and third parties to agree on standards for handover and close-out; maintain the Master Document Register.
- Monitoring & Reporting: Produce overdue reports for clients and suppliers, and challenge consultants to provide information within agreed timescales.
- Quality Assurance: Periodically visit sites to train and assist teams in utilising the DMS effectively.
- Efficiently manage and review time allocation across various projects.
- Collaborate with line managers to ensure time allocation during bid processes is accurate and workload is optimised.
What We Are Looking For
- Technical Proficiency: Ability to review, develop, and maintain document control processes and DMS procedures.
- Communication: Strong ability to communicate and liaise with internal teams and external suppliers to ensure consistency.
Why Stepnell
At Stepnell, we’re passionate about empowering our people to thrive. We believe in building fulfilling and rewarding careers by investing in talent, nurturing growth, and inspiring innovation. With the prestigious Investors in People Gold accreditation, we’re proud to place our people at the heart of everything we do. Every team member is valued, and curiosity and collaboration are central to our team culture. We’re committed to enabling our people to make a real impact and drive meaningful change throughout our business.
To show our appreciation, we offer generous and competitive benefits including, an enhanced pension scheme with a Stepnell contribution of 7% to help secure your financial future, annual leave that increases with service and the flexibility to purchase more, a market leading employee referral scheme, and for eligible roles comprehensive health coverage, adjustable start and finish times and a car allowance or company car.
Join us in a collaborative and inclusive environment where your well-being is our priority, and your contributions are truly valued.
About Stepnell
As a family-owned business with over 155 years of history, Stepnell is built on stability, trust, and long-term thinking. We make decisions with the future in mind for our people, our clients, and our communities.
Our capabilities span construction, property development, energy solutions, joinery, and concrete repair, allowing us to offer integrated services that meet a wide range of client needs. Operating through seven regional offices in Rugby, Nottingham, Liverpool, Wantage, Bristol, Southampton, and Poolevand across three core business units, we maintain a strong local presence while delivering consistently high standards. Today, repeat clients account for 75% of our turnover a testament to our reliability and the quality of our relationships.
#J-18808-Ljbffr…