Executive Assistant

Job Description

The Greater London Authority is seeking a highly organised and proactive Executive Assistant to provide high-level support to senior leaders within the People Function, including the Interim Assistant Director of People, Heads of Service across Strategic Resourcing & Engagement, and the Executive Director of Corporate Resources & Business Improvement.

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This is a pivotal role within a fast-paced and high-profile directorate that delivers key corporate services and supports the ongoing development of People services across the GLA. We are looking for a professional individual with excellent organisational skills, strong attention to detail, and the ability to build effective working relationships with a wide range of stakeholders.

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3-month contract with the possibility of extension.

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Location: City Hall, London (within walking distance of Canning Town Underground Station and Royal Victoria DLR Station) Hybrid working arrangements available.

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Rate: £26.30 per hour PAYE or £34.15 per hour Umbrella

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About the Role

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As Executive Assistant, you will play a key role in supporting senior leaders and ensuring the smooth and effective running of executive activity. You will manage complex schedules, coordinate sensitive communications, maintain governance processes and act as a key point of contact for both internal and external stakeholders.

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This position offers an excellent opportunity to work closely with senior leadership, gain valuable strategic exposure and contribute to the delivery of the GLA's People Strategy.

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Key Responsibilities

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• Provide high-level Executive Assistant support, including complex diary management, inbox management and meeting coordination.

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• Prepare briefings, reports, presentations, correspondence and other documentation for senior leaders.

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• Coordinate governance and compliance processes, including Freedom of Information requests, Mayor's Questions and related activities.

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• Support financial administration processes, including purchase orders, budget monitoring and Ariba transactions.

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• Ensure consistency and accuracy across processes, documentation, records and approval workflows.

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• Lead the organisation and ongoing maintenance of the People Function SharePoint site.

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• Act as a professional and responsive point of contact for senior internal and external stakeholders.

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• Contribute positively to the wider Executive Support Team and support continuous improvement initiatives.

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About You

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To be successful in this role, you will have:

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• Previous experience providing executive support at senior leadership level.

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• Excellent diary, inbox and stakeholder management skills.

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• Strong organisational skills with the ability to manage multiple priorities and competing deadlines.

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• Exceptional written and verbal communication skills.

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• Experience working with confidential and sensitive information with discretion and professionalism.

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• Strong IT skills, including Microsoft Office applications and collaborative working platforms.

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• Experience of governance, administration and coordination processes within a complex organisation would be advantageous.

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• Experience using SharePoint and financial systems such as Ariba would be desirable.

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If you have the skills and experience required and would like to be considered for this opportunity, please apply today for immediate consideration.

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