Job Title:
Maintenance AdministratorLocation : Poole, Dorset – Office basedSalary:
Circa £26,800 – £29,950 per annum, depending on experienceJob Type:
Permanent, Full timeWorking Hours:
40 hours per week, 08:30 to 17:30 Monday to FridayAbout Us:Established in 1988, Vent Group is a leading provider of natural and smoke ventilation systems to business and local authority customers throughout the UK.Well known for innovation, customer commitment, reliability and value, our success is built on a practical straight forward approach. We take complex problems and make them simple.We believe business is all about people. Our team work hard building strong relationships with our customers to help achieve their ventilation project goals.The Role:Vent Engineering is seeking an experienced administrator to work in our maintenance team at our offices in Poole.Working alongside the Maintenance Administration Manager, you will provide high-quality support and administrative help with the day-to-day administration of the maintenance department.The successful candidate will be flexible, willing to learn and comfortable working individually or as part of a supportive busy team in a face-to-face environment.Key responsibilities:Key duties will include but not be limited to the following:Preparing and issuing contract quotations to clients, along with company informationPreparing pro-forma invoices and prepare and update sales ordersUse bespoke software to record all site history and communications accuratelyHandling incoming calls and emailsProcess client payments alongside the accounts departmentRecord & label engineers job sheets and photosQuote preparation for remedial worksScheduling appointments for our engineers for current contracts and emergency call outs, including job pack preparationPreparing customer facing reports from engineer’s job sheetsBooking travel and hotels as requiredManaging ‘Van Stock’ and returns as requiredSupporting the wider maintenance team with day-to-day administrative tasksAbout you:To be successful for this role, the following is required:Previous experience in a fast-paced office role (minimum 2 years office experience)Strong communication skills as there will be lots of liaising with colleagues across the business as well as with clients on the telephone and via emailsExcellent numeracy and IT skills including Microsoft Office.Organised, very accurate with a high attention to detail with both financials and contractsAbility to follow procedures accuratelyAbility to prioritise own workload and be able to use your initiative and work effectively under pressure.Desirable:Experience within maintenance, engineering, facilities, construction or service-based environments would be advantageousBenefits:23 days paid holiday plus bank holidays, which increases with length of serviceA contributory pension schemeEnhanced sick pay after 12 months serviceFree on-site parkingPrivate medical insurance (currently Bupa) after 12 months serviceFree gym membership at a local gymCycle to work schemeFree eye testsFree confidential counselling helplinePlease click the
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button to submit your CV for this role.Candidates with experience or relevant job titles of: Maintenance Admin, Office Administrator, Admin Assistant, Business Administrator, Facility Operations Coordinator, Property Maintenance Administrator, Construction Administrator, Service Administrator, Booking Coordinator, Maintenance Coordinator, may also be considered.
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