Contact information
Please contact Emma Dandy – Medical Bank Manager if you have any enquiries about the role.
Email: emma.dandy2@nhs.net
About the role
The Medical Bank Department provide a core operational function, working closely with members of the Medical Staffing team, Divisional Management Teams and the Medical Director’s office.
The Medical Bank Department are responsible for all aspects of the recruitment and subsequent employment of all bank medical staff based at the Trust; maintaining related systems, policies and procedures ensuring they support the Trust’s objectives and are applied consistently using common documentation.
The post holder will report to the Medical Bank Manager. They will provide a recruitment and employment advisory service for all medical bank staff in accordance with the relevant terms and conditions of service, Trust and Health Education Yorkshire and Humber policies, current legislation and mandatory NHS Employment Check Standards.
The post holder will act with autonomy in ensuring established standardised systems; processes and procedures (including temporary staffing recruitment strategy and policy) are adhered to on a Trust-wide basis.
The post holder will liaise with external agencies and internal customers to deliver a high quality, customer focussed service supporting the Divisions in achieving their business objectives through the fair and effective management of medical locums.
The post holder will support the Medical Bank Manager in monitoring compliance with national standards, developing policy and strategy related to the Medical Locum Workforce and will lead on specific projects. They will also be responsible for the maintenance and development of the software systems for Medical Bank.
The post holder is responsible for leading and managing the end-to-end recruitment, onboarding, compliance and maintenance of medical bank workers across the Trust. The post holder will ensure all medical bank staff meet statutory, regulatory, contractual and Trust requirements before engagement and throughout their employment.
The role will provide specialist advice on medical recruitment and compliance processes, supporting workforce planning and ensuring the Trust maintains a safe, compliant and effective temporary medical workforce. The post holder will work closely with Medical Staffing, Clinical Divisions, Recruitment Teams, Workforce Teams and external stakeholders to ensure robust governance arrangements are maintained.
Main duties
- To work with the Medical Bank Manager to provide a quality recruitment and employment advice service for all medical bank staff in accordance with Trust and Health Education Yorkshire and Humber policies, current legislation and mandatory NHS Employment Check Standards
- To advise individuals, including Managers, and doctors of all grades on the application and interpretation of the Trust’s Medical Staff Bank policies and procedures, employment legislation and terms and conditions of service for medical locums.
- Provide advice on the preparation of medical bank job descriptions and adverts, ensuring high quality and accurate documents are produced and advising on interview committee composition where required
- Responsible for the continuing development and appropriate usage of Job Train, including ensuring accurate data entry and utilisation of recruitment data pertaining to medical and dental staff.
- Responsible for the establishment and management of the systems surrounding the employment of medical locums; ensuring all pre-employment documentation, correspondence and contracts of employment are issued in a timely manner in accordance with the respective terms and conditions of service.
- To ensure directly employed medical bank locums are recruited and employed in line with NHS Employers mandatory pre-employment checks, best practice, policy and legislative requirements
- Development and maintenance of close working relationships with the Payroll Department to ensure pay queries are resolved in a timely and efficient manner
- Ensure the appropriate departmental records and systems are maintained relating to these checks
- To liaise as appropriate with the following:
- Patient Service Managers
- Directors of Operations
- Deputy Directors of Operations
- Heads of Clinical Services
- Divisional Clinical Directors
- Consultants
- SAS doctors
- Resident doctors
- Senior Medical Staffing Rota Co-ordinators
- Occupational Health
- To deputise for the Medical Bank Manager as appropriate
- To undertake any other duties commensurate with the grade of the post
- The roles and responsibilities are not exhaustive and will be reviewed by the Medical Bank Manager and Associate Director – Medical Directorate 6 months post implementation and at 12 monthly intervals thereafter
Essential person specification requirements
Qualifications
- Currently undertaking or completed a relevant business, HR/Management Degree level qualification or possession of equivalent experience at Medical Staffing / Bank Officer level.
Experience
- Experience of working in a supporting role to a Medical Staffing / Bank Manager
- Supervisory or management experience
- Experience in NHS / health sector recruitment, workforce management, medical staffing or compliance sectors.
- Experience of managing complex pre-employment checking processes.
- Experience of interpreting employment legislation and NHS standards.
- Experience producing workforce reports and analysing data.
- Experience working with ESR and recruitment systems
Specialist knowledge
- Specialist knowledge – Medical & Dental terms and conditions of service.
- Specialist knowledge – Medical Staffing / Bank issues.
- Knowledge of main functions of HR.
- Basic knowledge/awareness of good employment practice/law and key developments.
Skills
- Awareness of own limitations.
- Be able to prioritise workload and that of supporting staff.
- Diplomacy and tact
- Excellent organisational and prioritisation skills.
- Advanced communication and interpersonal skills. Ability to communicate with staff and managers at all levels.
- Ability to analyse and interpret complex information.
- Strong problem-solving skills and attention to detail / accuracy.
- Proficiency in Microsoft Office applications, particularly Excel.
- Ability to work independently and manage competing priorities.
- Self-starter with a ‘can do’ attitude, who is able to work to a high standard under pressure
Be part of MY team
We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff work in patients’ homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritise our people and values so we can deliver the best possible care to patients. Our team is friendly, passionate, and innovative, always seeking better ways to work.
We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces to share ideas and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. We welcome applicants from all backgrounds and especially encourage members of the LGBTQ+ community, ethnic minority groups, and people with disabilities or neurodivergence to apply, as they are currently underrepresented in the Trust.
If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.
Our benefits
- Access to the NHS pension plan
- Generous holiday allowance of 27 days plus bank holidays, increasing with 5 and 10 years of service
- Exceptional employee health and wellbeing services
- Extensive benefits and support, including:
- Onsite nurseries and childcare salary sacrifice scheme
- Home electronics scheme
- Cycle to work scheme – subject to eligibility criteria
- Car lease salary sacrifice scheme – subject to eligibility criteria
- Working carers support and advice, carers network and carers passport
- Flexible working options and family and carer-friendly policies
- Established staff networks, including LGBTQ+ and Race Equality
- Career progression, training and support
Skilled worker sponsorship
You can find out more about skilled worker and health and care visas on our careers site.
#J-18808-Ljbffr…