HR Officer

• Lead on the recruitment of staff for your site in line with Trust protocols, to include all aspects of the process from end to end (preparation of job descriptions and person specifications, drafting and placing job adverts and processing application forms, preparing shortlisting paperwork, arranging all aspects of the recruitment day, advising interviewing managers, adherence to Keeping Children Safe in Education (KCSIE) guidance, drafting offer letters.
• Administer the new starter process, including completing all pre-employment checks and inputting on the Single Central Record (SCR) in line with Trust procedures and legislation. Ensure IT and logins are set up for new starters ahead of their start date.
• Be responsible for the designated site Single Central Record, ensuring it is kept up to date and accurate for all staff, volunteers and contractors and ensure that any additional required actions are taken (eg, risk assessments in place where necessary or further guidance sought from your HR Manager).
• Responsible for drawing up contracts of employment for all new staff and ensure appropriate written confirmation of any changes to employment contracts are distributed to staff on their start date or before and forward for payroll processing.
• Create and maintain accurate employee records on the electronic HR system (personal details, employment history, absence etc) and be responsible for the accuracy and updating of the data specifically relating to your academy. Produce reports from the system and as when required.
• Be responsible for processing contractual change information for your site, obtaining relevant authorisations, preparing appropriate documentation, following internal processes to notify other teams as relevant, updating the HR system and ensuring relevant records are prepared for payroll to support accurate and timely monthly payroll processing by the Finance Team. Process length of service changes/rewards.
• Managing employee family friendly processes in line with the Trust policy, legislation and best practice – holding relevant meetings, ensuring necessary paperwork is completed and followed up in writing, updating the HR system and liaising with payroll as appropriate.
• Manage flexible working requests in line with Trust policy, legislation and best practice – holding relevant meetings, ensuring decisions and outcomes are properly documented (involving payroll where there are implications) and providing support to managers during the process.
• Be responsible for the monitoring and reporting of staff absence on your site, including daily recording of staff absences and formal monthly absence data reporting. Ensure all relevant documentation is obtained (eg, fit notes, special leave evidence), updating of the HR system, ensuring policies are adhered to and appropriate actions taken, provide advice on relevant HR policies, work with relevant managers/external agencies to arrange cover as appropriate.
• Application and the Trust Sickness Absence Policy – supporting absent staff, conducting welfare checks, arranging and holding staff absence meetings, making occupational health referrals where appropriate, liaising with managers, signposting to the Employee Assistance Programme where appropriate, discussion possible reasonable adjustments/phased returns etc.
• Ensure staff personnel files are kept up-to-date and accurate, ensuring that all relevant documentation is present for audit purposes and can evidence HR best practice.
• Work with your Principal/Headteacher to ensure a successful induction process at your Trust site for all new staff, including administration of the 2/3 and 6 month reviews for staff and probation periods, advising managers as appropriate.
• Manage the staff leaver process for your site, in line with agreed Trust procedures, ensuring notice is received and responded to in writing, any outstanding balances are resolved prior to the leaving date and liaising with payroll as appropriate.
• Effectively support and advise on and manage a range of employee relations cases and HR processes through to completion; providing expert advice and guidance to staff and managers (as appropriate) at every stage of the process, including investigations, grievances, disciplinary matters, change management, sickness absence management etc. Seek advice and guidance from the Central HR Team as required (particularly in more complex cases), operating within the parameters of GDPR, confidentiality and equality and diversity.
• Providing advice and guidance to managers on HR best practice and legislation.
• Assist and support with the creation and implementation of HR policies and procedures.
• Record and monitor Continuous Professional Development (CPD) details for staff, ensuring timely evaluations are returned and any expense claims processed for payroll.
• Operating within the HR Scheme of Delegation.
• Carry out external and internal HR communications, including managing your HR email inbox, responding promptly to relevant messages and answering any general enquiries promptly.
• Support the Central HR Team during college holiday periods.
• Participate in regular continuous professional development to further to develop your HR knowledge, expertise and experience.

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