We are seeking to recruit an experienced, enthusiastic and motivated note taker to undertake a unique role supporting someone with a hearing impairment on a flexible basis for up to 24 hours per week.
Your role will involve working as a Job Aide Working alongside a hearing impaired, Band 5 HR Advisor/Trainee HR Business partner supporting them with note taking/secretarial support.
The successful candidate will be required to provide a note taking service, face to face primarily in the Fylde area or virtual via MS Teams. The note taking will be required for a variety of meetings, including HR hearings and grievances.
When note taking isn’t required general administration duties within the HR Admin team will be undertaken., The post holder will undertake a note taking service, either face to face primarily in the Fylde area or virtual via MS Teams. The note taking will be required for a variety of meetings, including case conferences, network meetings, formal disciplinary, grievance and sickness meetings and hearings.
When notetaking is not required you will provide a comprehensive, customer focused and efficient administration service supporting the Human Resources Directorate in assisting the Trust in achieving its strategic and operational objectives.
Key responsibilities
- Provide a comprehensive administrative service primarily minute taking across the organisation, but primarily in the Fylde network face to face, or virtually via MS Teams
- Produce correspondence as directed e.g. mass mailings, meeting minutes.
- Demonstrate attention to detail and accuracy in written communication
- Select appropriate methods of communication depending on the circumstances
- Demonstrate tact and empathy during difficult and sensitive conversations
- Liaise with customers regarding applications for Human Resources related schemes as appropriate
- Promote the positive reputation of the Business Partnering team
- Attend organised events and meetings if required
- Participate fully in team/departmental meetings and activities
- Support team and departmental colleagues in so far as is reasonable and practicable
- Provide support, guidance and routine query resolution
- Previous administration experience supporting a busy team
- Excellent note taking skills
- Ability to manage time and workload effectively, working to deadlines with limited supervision
- Excellent verbal and written communication skills
- Excellent negotiation and influencing skills
- Ability to be dynamic, speedy and accurate whilst remaining calm under pressure
LSCFT support flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as term time, part time, compressed hours and flexi-time.
The wellbeing of our people is at the heart of everything we do. We offer a wide range of resources, tools and support to help you thrive both in and out of work.
Explore our full wellbeing offer here:Keeping our workforce well
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