Purchasing Administrator

Quell is a high-growth British defence and security AI technology start-up developing solutions to counter drone, vehicle, and human threats across the military, civilian and CNI sectors.

Based in Cambridge, we are seeking a highly organised Purchasing Administrator to support our procurement and supply chain functions.

This is a detail-oriented, hands-on role responsible for processing purchase orders, tracking deliveries, maintaining accurate system data, and managing supplier relationships, ensuring materials and services are delivered seamlessly to meet business needs.

Key Responsibilities

• Raising and managing purchase orders from creation through to delivery, ensuring precise documentation and timely placement with suppliers
• Liaising with vendors to secure order acknowledgements, confirm lead times, and track delivery schedules
• Updating and maintaining ERP/MRP systems or procurement databases in real-time to reflect accurate pricing, ETA updates, and stock levels
• Partnering with Accounts Payable and inventory teams to resolve invoice disputes, pricing differences, or delivery discrepancies
• Coordinating with freight forwarders to track inbound shipments and provide regular status updates to internal departments
• Assisting the Procurement Coordinator in collecting data and creating basic spend, trend, and inventory reports using Microsoft Excel
• Completing supplier due diligence checks and ensuring all administrative activities comply with internal governance and data protection policies

Requirements

• Proven experience in a dedicated administration or data-entry role
• Proficiency in Microsoft Office Suite, particularly Excel
• Strong written and verbal communication skills for cross-departmental and supplier outreach
• Exceptional attention to detail and strong multitasking abilities under pressure
• Previous background in a purchasing, logistics, or manufacturing environment is desirable but not essential
• Experience using procurement software or ERP systems (e.g. Coupa, Epicor, SAP) is desirable but not essential
• Basic negotiation skills and confidence dealing with international freight/vendors is desirable but not essential

Details

• Location: Cambridge, on-site
• Five days a week on-site (ie: this is not a hybrid role)
• Applicants must be fully eligible to work in the UK without restriction, time limit, or the need for current or future sponsorship.

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