EA to CEO of Law firm

Job Description

Executive Assistant to CEO (Managing Partner)

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Salary: £75,000

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Location: London

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Hybrid: Minimum 3 days in office with flexibility required

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A leading international Law firm is looking for an experienced, highly organised and confident Executive Assistant to provide senior-level support to the CEO.

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This is a high-profile role suited to someone who is proactive, discreet and comfortable operating in a fast-paced, international environment. You will act as a trusted partner to the CEO, managing complex priorities, stakeholders and schedules across multiple locations and time zones.

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Key Responsibilities

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• Manage the CEO's complex diary, prioritising commitments and resolving scheduling conflicts proactively.

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• Act as a key gatekeeper and first point of contact, handling confidential information and communications with discretion.

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• Manage and prioritise the CEO's inbox, drafting responses and escalating matters where appropriate.

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• Coordinate extensive domestic and international travel, including flights, accommodation and detailed itineraries.

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• Prepare high-quality correspondence, presentations, reports and other executive documentation.

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• Liaise confidently with senior stakeholders, clients and external contacts on behalf of the CEO.

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• Support meetings, events and key business activities, ensuring all arrangements and materials are in place.

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• Provide additional support to senior members of the leadership team as required.

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• Assist with projects, business initiatives and ad hoc requests, using sound judgement and initiative.

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• Maintain accurate records and ensure information and documentation are managed effectively.

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• Embrace new technology and digital tools to improve efficiency and ways of working.

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Client & Business Support

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Alongside executive support, the role will provide occasional assistance with client-facing and business activities, including:

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• Drafting and amending correspondence and documents.

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• Coordinating client and internal meetings, including virtual conferences.

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• Supporting the CEO with client communications and follow-up actions.

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• Assisting with events and senior-level meetings.

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• Liaising with internal teams to ensure tasks and actions are completed efficiently.

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About You

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The successful candidate will have:

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• Significant experience supporting a CEO or Managing Partner of a Law firm.

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• Previous experience within a professional services, legal or similarly high-pressure environment.

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• Strong experience managing a busy and complex diary and inbox.

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• Exceptional organisational skills and attention to detail.

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• Excellent written and verbal communication skills.

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• The confidence and professionalism to deal with senior stakeholders and clients.

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• Strong judgement and the ability to handle highly confidential information.

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• A proactive approach, with the ability to anticipate needs and work independently.

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• The ability to manage competing priorities calmly and effectively.

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• Strong Microsoft Office skills, particularly Outlook, Word and PowerPoint.

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• A flexible approach and willingness to work across different time zones when required.

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The Role

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• Monday to Friday, approximately 9.30am–5.30pm.

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• Flexibility outside of core hours will occasionally be required.

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• Hybrid working, with a minimum of 3 days per week in the office.

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• A comprehensive benefits package is offered.

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Please apply to be considered!

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