Proof Reader – Technical Support Administrator

Overview

In this role you support the specifications team to produce and quality-control master documents and project specifications. You will coordinate documentation workflows, assist with bids and project data, and ensure regulatory and standards alignment. You’ll collaborate with a Proofreader and Technical Leads to maintain data sets, update procedures, and implement lessons learned. This position blends administrative precision with editorial accuracy in a global infrastructure context.

Pay / Benefits

• hybrid work options
• competitive compensation and benefits
• well-being programs
• inclusive, respectful workplace
• equal opportunity employer
• onboarding Day 1 at an office location

Responsibilities

• Provide admin, technical and editorial support to the specifications team for production and quality control of specifications and master documents
• Assist with printing, compiling and issuing project specifications, following internal document control procedures and ensuring correct revisions, naming conventions and document layout elements
• Support technical and administrative tasks, including setting up bids/ projects, managing team and project folders and data, creating fee proposals, and updating project finance documentation
• Help address client comments, update the Technical Reference Sheet (T-Sheet) and manage documents
• Work alongside the full-time Proofreader to ensure specifications are proofread for grammar, spelling, punctuation and formatting consistency, clear technical inaccuracies, and that regulations and standards are current and applicable to the project region
• Maintain and update master data sets, reviewing regulations, standards and manufacturer/ product information with Technical Leads
• Review and update Quality Management procedures, including the Best Practice Guide, in response to feedback from the team and project lessons learnt meetings

Key requirements

• Excellent written and verbal communication skills (English Language)
• Strong knowledge of British and American English grammar, spelling and punctuation
• Proficient with PDF X-Change Editor, Microsoft Word, Excel, Outlook, PowerPoint, Teams, and able to pick up industry-specific specification software
• Familiar with and open to using AI tools for efficiency
• Highly organised, detail-orientated, and able to manage multiple tasks accurately
• Professional, calm and reliable when supporting deadlines and high-volume outputs
• Punctual and methodical with a ‘right first time’ approach
• Flexible and willing to adapt to new systems and processes
• Able to express ideas clearly, follow procedures precisely, and proactively respond to tasks
• Strong relationship-building skills at all levels
• Degree qualified; background in document control, technical administration, editorial, or QA/QC is desirable

• strong communication
• highly organized
• detail-oriented
• PDF X-Change Editor
• Microsoft Word
• Excel

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