Document Controller

Overview

As a Document Controller in Aberdeen, you will manage the receipt, issue, and control of company documents in line with procedures. You will maintain accurate records, support document management across projects, and liaise with client and supplier document control teams. The role combines hands-on control with system improvements and QA/QMS alignment. You’ll work in a hybrid setup, contributing to safe practices and continuous improvement while supporting cross‑functional teams.

Pay / Benefits

• flexible hybrid working
• salary and benefits package
• opportunities for professional development
• employee wellbeing initiatives

Responsibilities

• Formal receipt, issue and control of company documents per procedures
• Maintain and organize technical files and document folders in the system
• Coordinate with suppliers, contractors and client document control
• Ensure documents are properly archived and retrievable in the DMS
• Prepare document transmittals and maintain auditable records
• Undertake archiving in line with the Quality Management System
• Support project document management and cover Senior Document Controller duties when needed
• Compliance with QHSE, safety, and best practice standards

Key requirements

• Previous vendor document control experience
• Experience with document management systems (e.g., ProArc)
• Competent with MS Office Applications
• Excellent written and spoken English
• Minimum of 3 Standard Grades at Grade 3 or higher or equivalent
• Experience in a similar document control role

• Go the extra mile
• Engage with partners
• Attention to safety
• ProArc document management system
• MS Office applications
• Document control processes

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