Project Administrator

Overview

In this role you will provide essential administrative support to the project team, ensuring documentation is issued, tracked, and stored in SharePoint for handover. You will assist the Lead Project Manager and site engineers to keep project activities running smoothly. You will contribute to reporting, preconstruction records, and procurement checks while maintaining trackers and diary schedules. This role supports Mitie’s collaborative, customer-focused mission.

Responsibilities

• Documentation management: issue, track, and update project docs (site surveys, designs, electrical drawings)
• Reporting: contribute to monthly reports and keep records of project activities
• Job recording: document preconstruction activities and statuses (comms room access, late lock requests, asbestos reports)
• Procurement support: verify POs are raised and issued; liaise with PM and Commercial as needed
• Filing and collation: file and collate project docs and upload to SharePoint
• Project tracking: maintain the project coordinator tracker to follow up milestones
• Diary management: support PM with scheduling of meetings and site visits
• SharePoint management: ensure handover-ready documentation is in the correct folders

Key requirements

• Organised & motivated: capable of handling multiple tasks efficiently

• Team-oriented
• Polite & professional communication
• Clear written and verbal communication
• Microsoft Office
• SharePoint
• general IT and admin software

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