School Office Administrator at Northern Saints Church of England Academy

About this Role

Duties and Responsibilities

The School Office Administrator will:

• Manage the administrative and/orfinance function within the school,including staff and systems.
• To track debts and ensure payments are made in a timely mannerfollowing policy and goodpractice.
• Prepare and complete documentsand returns in relation to admissions and registrationprocedures and transfers to other schools.
• Ensure attendance, registers and child detailsare correct and accurate.
• Follow up pupil absencesthrough telephone and inboxes and record and update MIS systems.
• Provide support on administrative tasks for senior leadership staff, academycouncil and others.
• Provide assistance to the Headteacher when required.
• Support the Headteacher andBusiness Manager in the area of healthand safety
• Ensure all asset management is up to date
• Liaise with other staff,pupils, parents/carers and external agencies
• Develop and maintain record and information on digital systems.
• Produce, and respond to, correspondence
• Contribute to marketing and promotion of the school
• Be the first point of contactfor visitors and parents – answering queries,resolving problems and making decisions where appropriate orproactively seek out theappropriate person to obtain information and support for parents, ensuringqueries are resolved in an appropriate time scale.
• To co-ordinate an annual visitfrom a school photographer and provide best value to parents for this servicein consultation with them.
• Maintain the school websiteunder the direction of the school business manager and Headteacher.
• To maintain social mediaplatforms under the direction of the school business Manager and Headteacher.
• To attend any trainingcourses relevant to the post,ensuring continuing, personaland professional development.
• Ability to present oneselfas a role model to pupils in speech, dress,behaviour and attitude.

• The Post holder may undertake any other dutiesthat are commensurate with the post.
• Thepost holder has common duties and responsibilities in the areas of:
• QualityAssurance, Communication, Professional Practice, Health & Safety, GeneralManagement, Appraisal, Equality& Diversity, Confidentiality and Induction

Health and Safety

• Comply with the requirements of the Healthand Safety at Work Regulations
• Take reasonable care for the Health and Safety of yourselfand others
• Co-operate with the school in ensuringthat Health and Safety responsibilities are carried out
• Ensure documentation is up to date and compliant
• To perform duties in line withHealth and Safety and COSHH regulations and take action where hazards are identified, report serious hazardsimmediately to Head Teacher or other nominated person.

Knowledge and Skills

• Willing to undertake trainingto enable the post holder to keep abreast of new office and administrative systemsand to enable them to continue to develop personally and professionally.
• Reflect upon and seek to improve personal practice.

Supervising and Management

• The post holder will often be required to work withoutdirect supervision.
• Work collaboratively as aprofessional team, and carry out roles effectively, knowing when to seek helpand advice from colleagues.

Key Contactand Relationships

• Daily contact with the Headteacher, staff,children and families.General contact with other schoolstaff and suppliers.
• Have high expectations of allpupils, respecting their social, cultural, linguistic, religious and ethnic backgroundsand being committed to raising their educational achievement.
• Treat pupils consistently withrespect.

Safeguarding

• The school iscommitted to safeguarding and protecting the welfare of children and youngpeople and expects that all staff share this commitment. An enhanced DBS check and other pre-appointment checks will need to be returned prior to commencement ofemployment.

General

• To act in accordance with dataprotection and confidentiality requirements.

• To undertake additional tasksas directed by the headteacher or school business manager.

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