Junior Office Administrator & Secretarial Support

Junior Office Administrator and Secretarial Support

Victoria – Pimlico

9:00-5:30 (37.5h)

28-32k

Reports to office manager and senior partners

Accountancy Firm

This is a hands‑on role, which will require the candidate to work under their initiative alone or as a part of a team within our office in Pimlico. The candidate would ideally have experience working in a professional office in an administrative/secretarial position. Role to include but not limited to the following:

• Provision of admin support to the firm’s partners and senior staff, including correspondence.
• Overseeing the receipt of client records, reviewing for completeness and logging these in and out of the office.
• Database
• Some basic bookkeeping includes collating client’s invoices (primarily using Excel).
• Strong invoicing experience
• Opening and maintaining client’s documentary & electronic files & managing the office manual filing system.
• Dealing with Bank Audit Certificate requests and controlling their receipt.
• On-line filing of documents to the Registrar of Companies.
• Drafting invoices and writing time off the internal time-cost system.
• Assistance with debt collection involving written and telephone communication.
• General ad-hoc office duties.
• Provision of secretarial services & reception duties daily to include:
• Post (logging incoming & managing outgoing post)
• Typing (correspondence, invoices, memos, file notes, emails etc.)
• Reception duties (phone calls, meet & greet clients, dealing with couriers etc.)
• File management and document filing
• Meeting room management and control.

Candidate should be:

• Computer literate with good knowledge of MS Office (MS Excel & MS Outlook in particular).
• Proactive in their approach to the role and the requirements of the firm.
• Ability to communicate and interact with staff and clients on a professional level.
• Able to organise, manage and control their own workload and adhere to client and office deadlines and discretion.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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