Do you thrive on keeping busy people organised, anticipating what is needed and making sure every detail is covered? We are looking for a proactive and highly organised Personal Assistant to support our Director of Communications and Director of Music Industry Engagement. You will play a key role in the smooth running of their day-to-day priorities, managing diaries, meetings, travel and administration. You will also help coordinate a varied programme of industry, member and stakeholder events and provide support to the wider Communications & Engagement team during busy periods. This is a varied opportunity for someone who enjoys building strong relationships, bringing calm and structure to a fast-paced environment and delivering consistently high-quality support. What you’ll be doing
- Provide proactive day-to-day support to the Director of Communications and Director of Music Industry Engagement.
- Manage and coordinate busy diaries and arrange internal and external meetings.
- Organise meeting logistics, including room bookings, agendas, papers and notes.
- Arrange travel and accommodation and process expenses.
- Manage correspondence and enquiries promptly, professionally and with discretion.
- Prepare, format and proofread documents, presentations and other materials.
- Maintain accurate records, filing systems and shared documentation.
- Provide cover and support for other Executive and Personal Assistants when needed.
- Support the Communications & Engagement teams during busy periods.
- Coordinate event logistics.
- Maintain team trackers, action logs and planning documents.
- Attend events where required, including occasional support outside standard office hours.We are looking for someone who is approachable, adaptable and comfortable working in a busy environment. You will take pride in the quality of your work, build positive relationships and bring calm, structure and organisation to the people and teams you support.
- Experience in a PA, Team Assistant, administrative, events or similar coordination role.
- Strong organisational, administrative and diary-management skills.
- Experience coordinating meetings, events or stakeholder activities.
- Excellent communication and interpersonal skills, with confidence working with senior stakeholders and external contacts.
- Proficiency in Microsoft Office.
- The ability to manage changing priorities, use initiative and anticipate needs.
- A professional, discreet and detail-focused approach.
- A collaborative, dependable and solutions-focused style.When you join us at PPL, you’ll become part of a community united by a love for music and a mission to make a difference by championing music rights. Somekey perks include:
- Hybrid working and flexible working hours.
- 25 days holiday (pro-rated for part time)
- Work from anywhere in the world for up to 2 weeks per year (pro-rated for part time).
- Early finishes on Fridays in the summer months.
- Private medical insurance, life assurance and health cash plan.
- Annual allowance to claim back funds spent on your favourite music activity.
- Free healthy breakfasts and fresh fruit every day.
- Exclusive retail and gym discounts to support your wellbeing.
- Season ticket loans.
- Regular socials
- Annual bonus, which is non-contractual.
- Equity, Diversity and Inclusion at PPL: At PPL, we believe in fairness and in creating a work environment that respects all lived experiences. We are proud to represent musicians and performers from every section of society and are committed to cultivating a workplace where everyone feels welcome, and happy in a safe and trusted space.
- Hours days/can be flexible to suit the right candidate, but must be the same each week – eg 4.5 hours per day x Mon-Fri, 7.5 hours per day x 3 days or 7 hours per day Mon-Tue, 4.25 hours per day Wed-Thurs. 2 days must be worked in the office each week regardless of the number of hours, with the remaining days worked at home.
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