Site Management Associate I

Overview

As a Site Coordinator, you support international clinical research projects by coordinating information flow and site documents. You work closely with investigative sites, project teams and vendors to ensure data exchange, inventory control and audits run smoothly. You maintain TMF and study files, assist with meetings, and keep tracking systems up to date. The role supports safety information flow and provides administrative project support to drive compliant, efficient trials. This is a development-focused position in a globally active pharma environment, offering exposure to cross-functional teams and career growth.

Responsibilities

• Exchange data, documents and information between investigative sites, site vendors and the project team
• Ensure order, receipt, inventory storage, distribution, return/recall and reconciliation of clinical supplies
• Assist with administrative financial tasks
• Coordinate preparation for and follow-up on site, TMF and systems audits and inspections
• Exchange data and documents with the project team and other departments
• Assist with organization of internal team meetings and draft minutes
• Assist with preparation, attendance and follow-up of Investigator’s Meetings
• Maintain study-specific and corporate tracking systems under supervision
• Maintain Trial Master File (TMF)
• Perform TMF review and oversight at country and site level
• Prepare, distribute, and update Onsite Study Files (OSF) and OSF checklists
• Provide assistance with translations
• Ensure proper safety information flow with investigative sites
• Provide miscellaneous administrative project support

Key requirements

• College/University Degree in Life Sciences
• Experience in Clinical Research / CRO environment, preferably international
• Prior experience as a Site Coordinator (plus)
• Proficiency in standard MS Office applications
• Good organizational and planning skills
• Problem-solving abilities
• Flexibility
• Detail-oriented, able to multi-task in a fast-paced environment
• Team-oriented with excellent customer service and interpersonal skills

• team-oriented
• customer service
• interpersonal skills
• MS Office applications
• TMF management
• document management

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