Executive Assistant – Legal
Location: Central London Work Pattern: 4 days in office required per week; 40 hours per week Contract Type: 12 month contract; Pay Rate: £220 per day (c. £57,000 annual equivalent)
About the Role: A leading global enterprise is seeking a highly organised Executive Assistant II to provide comprehensive administrative support to 2 Directors within the UK & EU Legal team, based in London. This role requires exceptional calendar management skills, the ability to work across a complex international legal organization with competing priorities, and strong judgment in handling ambiguous situations involving privileged and confidential matters.
Primary Responsibilities:
Calendar Management
- You will manage complex, high-volume calendars for 2 Directors with extensive meeting schedules across EU Legal, international divisions, and cross-functional teams.
- You will coordinate meetings with internal and external stakeholders, including law firms, regulators, and government bodies, across multiple time zones such as the UK, EU, and US.
- You will exercise sound judgment in prioritising meeting requests and resolving scheduling conflicts, particularly around quarterly and monthly business reviews, as well as recurring leadership cadences.
- You will manage multiple simultaneous scheduling requests with competing deadlines.
- You will proactively identify and resolve calendar conflicts based on business priorities and Director preferences.
Administrative Support
- You will schedule and coordinate meetings including recurring legal cadences and one-off engagements with external counsel and regulators.
- You will process and reconcile expense reports and approve fee invoices accurately and in a timely manner.
- You will coordinate domestic and international travel arrangements.
- You will plan and execute large-scale events and off-sites, such as regional legal gatherings and team events.
- You will handle privileged and confidential legal information with discretion and professionalism.
Required Qualifications & Skills:
- You must have experience as an Executive Assistant supporting senior legal leadership.
- You must have a proven track record of managing calendars for executives with high meeting volumes across international time zones.
- You will need strong prioritisation skills and the ability to make sound judgments in ambiguous situations.
- You must possess excellent organisational abilities with meticulous attention to detail.
- You should have the ability to multitask effectively and manage multiple competing requests simultaneously.
- You are required to have professional communication skills, both written and verbal.
- You need proficiency with Microsoft Outlook, calendar management tools, and expense reporting systems.
Personal Attributes:
- You should display a high degree of professionalism and executive presence.
- You must remain calm under pressure with the ability to handle last-minute changes.
- You must be self-motivated with a strong sense of ownership and accountability.
- You should be a team player who collaborates effectively with other EAs across the global legal organisation.
- You need to be comfortable interfacing with external law firms, regulators, and senior leadership.
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