Office Manager

Role: Office Manager

Location: Medway

Contract Type: Permanent

Hours: Monday-Friday – 8:30am – 5pm

Salary: Highly Competitive, Negotiable

An established manufacturer and supplier is seeking a proactive and organised Office Manager to support the day-to-day running of its office.

This is a varied, hands-on Office Manager covering general administration, HR support, fleet management, scheduling vehicle maintenance, alongside providing wider support to the team.

Key Responsibilities – Office Manager

• Overseeing general office administration and preparing relevant documentation
• Preparing and maintaining confidential HR documentation, including contracts, letters and employee records
• Monitoring company vehicles to ensure MOTs, servicing and inspections are completed on time
• Arranging vehicle maintenance and liaising with garages and service providers
• Supporting the onboarding process for new employees
• Acting as a central point of contact for administrative queries
• Coordinating staff training, booking courses and liaising with external providers
• Maintaining training records and monitoring certification expiry dates
• Keeping accurate fleet and vehicle records
• Managing the administration of vehicle accidents and incidents, including recording details and liaising with drivers, insurers and other relevant parties
• Tracking incidents and ensuring all associated documentation is completed
• Liaising with suppliers and external service providers
• Assisting with meeting arrangements, scheduling and general office organisation
• Providing administrative support to the wider team as required

Candidate Profile – Office Manager

• Previous experience in an administrative, office support or similar role
• Experience with HR administration
• A background in fleet management, vehicle maintenance, MOTs and scheduling
• A willingness to get stuck in
• Competent in Microsoft Office, including Word, Excel and Outlook
• Able to prioritise tasks and manage a varied workload effectively
• A positive, team-focused approach with the ability to work independently

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