Legal PA to the Office Managing Partner – Real Estate

Overview

In this role, you provide high-level secretarial and administrative support to the Office Managing Partner of the Real Estate practice. You will manage diaries, coordinate meetings and travel, prepare papers, and handle confidential documents, enabling senior leaders to focus on client service and strategic priorities. You will work closely with cross-functional teams to support business development, client engagements, and overall office efficiency. This is a collaborative, client-focused position in a global firm with a strong inclusion culture and professional development opportunities.

Responsibilities

• Comply with internal policies and maintain current technical skills
• Produce, format, and proofread documents and presentations to a high standard
• Proactively manage diaries and priorities, resolving conflicts
• Arrange meetings, venues, agendas, and related logistics
• Prepare papers and itineraries for the Office Managing Partner
• Coordinate domestic and international travel and related records
• Assist with time recording, billing and administrative tasks
• Maintain firm systems for documents, matters, clients and business development
• Support matter opening, filing, archiving, and transfers
• Handle printing, copying, scanning and confidential document management
• Plan and prioritise varied workloads to meet deadlines
• Coordinate diary and workload reviews with key clients and priorities
• Respond to internal and external queries professionally
• Provide administrative support for business development activities and events
• Build relationships with internal teams and external contacts
• Attend meetings, take notes, and monitor actions

Key requirements

• GCSE or equivalent education; A Level preferable
• Minimum RSA II typing; secretarial qualification an advantage
• Experience in high-level secretarial or executive support
• Experience supporting senior/ high-profile individuals and managing changing priorities
• Experience in a legal environment is desirable; knowledge of Real Estate is advantageous
• Excellent written English, proofreading, and grammar
• Advanced Word and Outlook; good Excel and PowerPoint skills
• Comfort with document, matter, client relationship and financial administration systems
• Fast and accurate typing skills
• Confidentiality and professional judgement

• Proactive
• Organised
• Attention to detail
• Microsoft Word
• Outlook
• Excel

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