Owen Reed is looking for a proactive and highly organised German-speaking Legal Practice Assistant to provide administrative, organisational and practice support to partners, associates and other fee earners within a busy law firm.
The successful candidate will have strong legal administrative experience, excellent attention to detail and the confidence to support senior stakeholders. You will be calm under pressure, client-focused and discreet, with the ability to take ownership of your work and contribute positively to a collaborative team.
Key Responsibilities
Provide proactive day-to-day administrative, organisational and practice support to partners, associates and other fee earners.
Manage complex diaries, meetings, calls, deadlines and reminders, anticipating requirements and following up as needed.
Coordinate meetings across multiple time zones, including with US and international offices, arranging attendance, dial-in details and related logistics.
Arrange domestic and international travel, accommodation, itineraries, meeting rooms, catering and associated arrangements.
Prepare, format, proofread and amend legal documents, correspondence, presentations, reports and other materials using firm templates, Litera and house style to ensure accuracy and consistency.
Support legal document and matter-related tasks, including mark‑ups, redlining, comparisons, PDF conversion, bundling, indexing and electronic filing, coordinating with the Atlanta Resource Centre where appropriate.
Liaise professionally with clients, counsel, courts, external advisers, vendors and internal stakeholders, handling calls, emails and queries promptly and with a client-focused approach.
Maintain the highest standards of discretion, integrity and honesty when handling confidential client, matter, personnel and business information.
Assist with opening, maintaining and closing client and matter files in accordance with firm procedures, including conflict checks, engagement letters, client onboarding and matter maintenance.
Maintain electronic and physical files, ensuring correspondence, documents and matter materials are filed accurately and promptly.
Assist with time‑entry reminders, corrections and follow‑up, ensuring relevant deadlines and processes are met.
Support business development activity, including pitches, client presentations, directory submissions, events and practice group initiatives.
Coordinate with business services teams, including the Atlanta Resource Centre, finance, marketing, IT, HR, reception and office services, to deliver efficient and high‑quality support.
Work collaboratively with other Legal Practice Assistants, junior LPAs and team assistants, providing cover and supporting colleagues during busy periods.
Manage competing priorities, uphold high professional standards and **escalate** capacity issues or conflicting deadlines appropriately.
Use firm systems accurately, including document management, time recording, expenses, finance and workflow systems.
Follow firm policies and procedures relating to confidentiality, data protection, information security, file management, billing and client service.
Undertake other related administrative tasks as required.
Demonstrate professional behaviour appropriate to an SRA-regulated environment, adhering to SRA regulations and standards and maintaining integrity, confidentiality and compliance throughout your work.
Skills & Experience
Strong German language skills are essential for this German-speaking role.
Previous legal administrative support experience within a law firm or professional services environment.
Strong organisational skills and the ability to manage multiple deadlines, competing priorities and changing demands.
Excellent attention to detail and accuracy, producing consistently high‑quality work to exacting standards.
A professional, calm and client-focused communication style, both written and verbal.
The ability to prioritise effectively, use initiative, anticipate needs and work proactively with minimal supervision.
Confidence supporting partners, associates and senior stakeholders in a demanding environment.
Strong teamwork, flexibility and a willingness to provide cover and support to colleagues.
Absolute discretion, sound judgement, reliability and integrity when handling confidential or sensitive information.
Resilience and the ability to work at pace while maintaining professionalism and accuracy.
Strong technical skills, particularly in Microsoft Word, Outlook, Excel, PowerPoint, document management systems and time recording systems.
Experience using Litera and applying firm house styles is desirable.
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