Assistant Operations Manager Leading M&E & Gas Maintenance Contractor Bromley £40,000 per annum (DOE)
About the Client:
Regen Solutions is proud to partner with an established, fast-growing Mechanical & Electrical (M&E) specialist delivering planned and reactive domestic/commercial gas maintenance contracts. Known for high service standards and long-term client relationships, they are looking for a sharp, proactive leader to head up their core finance and operational administration team.
The Opportunity:
We are seeking an experienced Finance Operations Team Leader / Assistant Manager to supervise a team of 4-8 staff, ensuring the day-to-day back-office engine runs seamlessly.
In this hands‑on role, you will bridge the gap between technical operations and financial control‑taking ownership of contract invoicing, applications, NEC system reconciliations, and credit control, while keeping your team motivated and hitting critical month‑end deadlines.
Key Responsibilities:
Team Leadership & People Management
- Lead, mentor, and support a dedicated back‑office team of 4-8 staff.
- Oversee day‑to‑day personnel matters, including sickness management, work allocation, and queries.
- Drive team performance to meet strict contractual and month‑end deadlines.
Contract Invoicing & NEC Administration
- Oversee and raise client invoices for upload into Sage, driven by maintenance applications submitted via NEC.
- Ensure all departmental contract applications are reviewed and submitted through NEC prior to strict cut‑off windows.
- Maintain a live invoice and payment tracker, verifying every claim for commercial accuracy.
Financial Reporting & Sales Reconciliation
- Reconcile maintenance job sheets and the five‑day report against the NEC backing schedule.
- Ensure all gas maintenance and M&E completed works are fully accounted for, billed, and posted accurately at month‑end.
- Prepare regular monthly financial reports and scrutinise posting logs for audit readiness.
Credit Control & Issue Resolution
- Actively monitor aged debt and pursue overdue payments from clients/local authorities’/housing partners.
- Investigate and swiftly resolve billing queries, invoice discrepancies, or rejected job sheets.
What We Are Looking For:
- Proven Supervisory Experience: Background as an Assistant Manager, Team Leader, or Senior Administrator overseeing small‑to‑medium teams.
- Relevant Sector Exposure: Experience within M&E, social housing maintenance, building services, or facilities management is highly desirable.
- Systems Proficiency: Hands‑on experience with Sage and contract/work‑scheduling platforms (experience with NEC systems/contracts is a major advantage).
- Strong Commercial Acumen: High-level competence in applications for payment, job‑cost reconciliations, and aged debt recovery.
- Organisational Drive: A proactive problem‑solver who thrives on deadline‑driven month‑ends and meticulous detail.
What’s on Offer
- Competitive Base Salary: £40,000 depending on experience.
- Stability & Growth: Join an established contractor with a strong pipeline of long‑term framework contracts.
- Supportive Environment: Comprehensive onboarding with clear progression avenues into operational management.
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