PERSONAL ASSISTANT BELFAST CITY CENTRE (HYBRID)
Nixon McQuade are currently recruiting for an experienced Personal Assistant to join a well-established professional services organisation in Belfast.
This is a varied support position working alongside senior professionals, providing day-to-day assistance across diary management, client administration, billing and document preparation. The role would suit an experienced PA who is organised, proactive and comfortable managing competing priorities within a busy professional environment.
The Role
Key responsibilities will include:
- Managing diaries, appointments and meeting arrangements for senior colleagues.
- Producing, formatting and updating correspondence, reports, presentations and other documentation.
- Assisting with new client and matter setup, including completion of relevant internal procedures.
- Coordinating travel arrangements, accommodation and external appointments.
- Supporting the billing process, including invoice preparation and related administration.
- Monitoring outstanding invoices and assisting with payment follow-up where required.
- Maintaining accurate documentation and information relating to ongoing client work.
- Assisting with internal projects and wider administrative requirements.
- Providing additional support across the wider team when necessary.
The Person
We are looking for someone with:
- At least 2 years experience working as a PA within a professional services environment.
- Strong working knowledge of Microsoft Office.
- Experience using digital dictation.
- Excellent organisational and time-management skills.
- Strong attention to detail and the ability to produce work to a high standard.
- The ability to prioritise effectively while handling several tasks and deadlines.
- Professional and confident communication skills.
Previous exposure to systems used for billing, time recording, document management or client/matter onboarding within a legal or professional services environment would be beneficial.
Whats on Offer
- Join an established and highly regarded international professional services organisation.
- Work alongside experienced professionals within a busy Belfast team.
- Exposure to a broad range of client and business activity.
- A varied position covering PA support, billing, documentation and client administration.
- Opportunity to continue developing your experience within a professional services environment.
If you have previous PA experience within professional services and would like to find out more, apply with your CV or get in touch for a confidential discussion.
Skills:dictation Billing Compliance pa support onboarding Invoicing
Benefits:Work From Home hybrid
WHJS1_NI
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