Executive Assistant

Executive Assistant – Annesley, Nottinghamshire – Competitive Package

This is an exceptional opportunity to join this mid-size company supporting the Managing Director as Executive Personal Assistant. The ideal candidate will have a collaborative personality, be well-organised, and comfortable scheduling meetings and responding to emails on MD’s behalf. You will be a team player with high emotional intelligence, anticipating needs, protecting executive time, and managing complex tasks with absolute discretion.

Key Responsibilities

• Calendar & Time Management: Own, filter, and protect the MD’s diary, balancing priorities and optimising daily schedules.
• Gatekeeping & Communication: Act as the primary point of contact for internal staff and external partners and customers; screen and manage emails, draft correspondence, and manage phone calls.
• Itineraries: Coordinate travel arrangements for senior staff and key customers.
• Meetings & Governance: Prepare briefing packs, agendas, and PowerPoint slides; attend key meetings to take minutes and track follow-up action items.
• Project & Event Coordination: Manage ad-hoc administrative projects, stakeholder events, client hospitality, and staff events from concept to execution.

Required Skills & Qualities

• Discretion: Uncompromising commitment to handling sensitive, high-level, and confidential company data.
• Proactivity: A strong ability to solving problems before they land on the MD’s desk.
• Communication: Exceptional verbal and written skills.
• Tech Skills: Strong Microsoft Office ability including PowerPoint.

Qualifications & Experience

• Minimum of 2 years Executive Assistant (or similar) role supporting C-suite or Director level.
• Proven track record of managing conflicting demands in a fast-paced environment.
• Good systems skills including Microsoft Office proficiency as above

The business has an excellent culture and working environment, and this is a great opportunity and highly rewarding role.

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